Trucking Billing And Assistant Dispatcher

Core Vision and Values:

Our vision is to be a company who is respected in the construction industry and the community we serve. We aim to do this by treating our customers and employees fairly and with respect. We value a team based approach to management while striving to maintain individual accountability for tasks.

Mission Statement:

Iroquois Bar Corp (Iroquois) strives to be a respected company in the community while providing a quality service to our customers and a reasonable living for our employees.

Position Title: T*rucking Billing & Assistant Dispatcher*

City Based: Lackawanna, NY

Job Summary:

Work with management and drivers to invoice our customers based on the information provided on daily tickets and associated project quotes. Also, assistant our division manager to dispatch trucks and find additional trucks on a day-to-day basis to supplement our fleet.

Key Accountabilities

In this role, the right candidate will:

• Create invoices to customers based on daily tickets and associated project quotes.
• Enter accounts payable for project specific material invoices.
• Enter vendor bills that come from our supplemental truck rentals.
• Maintain accurate costs through the accounting system.
• Track project through comparison of revenues vs costs and identify discrepancies.
• Resolve discrepancies that arise between customers and vendors related to rates or quantities.
• Maintain relationships with customers through professional correspondence and professionalism.
• Improves business processes by collaborating with clients, colleagues, and other cross functional teams.
• Assist the Division Manager to dispatch trucks. Work may occasionally include dispatching for a night or weekend shift. Night or weekend dispatching (when needed) could be done outside the office via cell phone.

Requirements:

• Ability to analyze and interpret financial reports as it relates to matching costs with revenues.
• Maintain timely invoicing to customers.
• Maintain relationships with managers and other employees to ensure a collaborative and team building environment.
• Strong analytical skills required. Proven ability to think both strategically and tactically.
• Organizational skills with a strong attention to detail required. Proven ability to work under pressure, prioritize work and meet multiple deadlines.

• Strong written and verbal communication skills required.
• Contribute to team effort by accomplishing related results as needed.
• Ability to maintain a dispatch spreadsheet and reference the same spreadsheet to invoice customers.

Knowledge, Skills, and Abilities:

• Prior experience with accounts payables and accounts receivable is preferred.
• Knowledge of the construction and / or trucking industry is preferred.
• Ability to think, analyze and share your findings with others.
• Ability to multi-task.
• Ability to be self-directed to accomplish tasks.

Language Skills:

Ability to read, write, speak and listen in English. Ability to respond to common inquiries or complaints. Ability to effectively present information to co-workers and clients.

Math Skills:

Ability to perform basic math. General accounting knowledge is beneficial.

Soft Skills:

• Treat others with the same care and respect you would like to be treated with.
• Attention to Detail – Being careful about details and thorough in completing work tasks.
• Integrity – Being honest and ethical.
• Adaptability/Flexibility – Being open to change (positive or negative) and to considerable variety in the workplace.
• Analytical Thinking – Analyzing information and using logic to address work-related issues and problems. Don’t immediately ask. Try to figure out.
• Dependability – Being reliable, responsible, and dependable, and fulfilling obligations.
• Stress Tolerance – Accepting criticism and dealing calmly and effectively with high stress situations.
• Cooperation – Being pleasant with others on the job and displaying a good-natured, cooperative attitude.
• Initiative – Ability to identify tangible contribution you alone have made to the organization.
• Leadership – A willingness to lead when essential, take charge, and offer opinions and direction.
• Persistence – Persistence in the face of obstacles. Never give up or get discouraged.
• Independence – Work on own and make decisions.
• Complex problem solving – Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Coordination – Adjusting actions in relation to others actions

• Judgment and decision making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Time management – Managing one’s own time and the time of others.
• Monitoring – Monitoring / Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Mistakes – Utilize as an opportunity to learn & grow

How success is measured:

Success will be measured by specific quantitative goals along with your ability to work as a team and identify and solve problems.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; type on a keyboard and view the monitor. Will also be required to visit and inspect construction job sites.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The office noise level is moderate with multiple people interacting on a regular basis to collaborate. This position will be given a separate work station.

Equipment Used:

Basic office electronics, cell phone

Education

• Preferred: Degree in Business Administration or Construction Management
• Industry experience may be considered a substitute for a degree
• 2+ years in the construction or transportation industry
• Ability to use Computer Ease accounting system preferred
• Above average skills with spreadsheets and Microsoft Office suite

Compensation:

Full time position. Compensation is based on experience with possible bonus for obtaining specific goals

Benefits / Medical:

Full time employees are eligible for medical benefits, 401(k) retirement plan contributions, vacation time and paid holidays in line with the company policy

Website:

www.IroquoisBar.Com

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. The above statements are not meant to be all inclusive. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Job Type: Full-time

Pay: $15.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
You will be required to wear a mask while walking around the office and while meeting with others.

Education:

• Associate (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Construction: 1 year (Preferred)

Work Location:

• One location

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Autonomous/Independent -- enjoys working with little direction

This Job Is:

• Open to applicants who do not have a college diploma

Company's website:

• www.IroquoisBar.Com

Company's Facebook page:

• https://www.facebook.com/IroquoisBarCorp/

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place