Subcontracts Administrator II
- Full-Time
- Los Angeles, CA
- AECOM
- Posted 2 years ago – Accepting applications
Job Description
AECOM is seeking a highly talented Subcontracts Specialist II to support multiple West Region Business Lines. This position can be located anywhere in the West Region where AECOM has an office location.
Job Summary :
+ Works under general supervision.
+ Formulates and compiles specific Contract packages and may administer those packages during execution.
+ Assists in drawing, writing, editing, and formulating the necessary documentation for adequate Contract control.
+ Demonstrates full use and application of standard principles, theories, concepts, and techniques.
+ Performs routine duties using some independent judgment.
+ Work is reviewed for soundness of technical judgment and overall accuracy.
Duties & Responsibilities include, but are not limited to, the following:
Business
+ Follow and enforce procurement related policies and procedures.
+ Develop intermediate understanding of subcontracting terminology, measures, concepts, principles, and strategies.
+ Foster relationships internally with stakeholders and externally with suppliers and other groups.
+ Present the subcontracting and procurement process to stakeholders in an effective manner.
+ Challenge the business when projects depart from basic procurement principles.
+ Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
Technical
+ Perform subcontracting and procurement functions.
+ Develop understanding of procurement systems and tools.
+ Prepare and solicit Requests for Information (RFI), Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
+ Prepare and executes purchase orders and agreements.
+ Negotiate deviations from company T&C and minimum insurance requirements.
+ Maintain subcontract and procurement documentation.
+ Contact subcontractors for timely submittal of proposals and clarifications.
+ Perform competitive market analysis.
+ Tabulate and evaluate subcontractor and supplier proposals.
+ Develop and execute subcontracting and procurement strategies and plans.
+ Achieve savings targets relative to management established benchmarks.
+ Execute negotiation strategies to attain best value.
+ Assist in the preparation of client approval packages prior to award.
+ Review invoices and resolves discrepancies.
+ Assist in the evaluation of disputes with suppliers.
About AECOM
At AECOM, we believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
We take on the most complex challenges and pioneer innovative, iconic solutions that push the limits of what’s possible – the world’s longest cable-stayed bridge, record-breaking sports events, the largest greenfield port development mega project, life-sustainingdisaster recovery programs, and the tallest tower in the Western Hemisphere.
On projects spanning transportation, buildings, water, energy and the environment, we deliver professional services throughout the project lifecycle.
We are proud to be recognized for excellence:
+ Named one of _Fortune_ magazine's "World's Most Admired Companies" for the sixth consecutive year
+ Ranked #1 in _Engineering News-Record_ ’s 2020 “Top 200 Environmental Firms”
+ Ranked #1 in Transportation and General Building in _Engineering News-Record_ ’s 2020 “Top 500 Design Firms”
+ VIQTORY 2020 Military Friendly® Gold Employer
Minimum Requirements
+ BA/BS + 2 year of experience in subcontracting or other similar function or demonstrated equivalency of experience and/or education.
+ Understanding of contracting and procurement terminology, measures, concepts, principles, and strategies.
+ Due to the nature of work, US Citizenship is required.
Preferred Qualifications
+ Bachelor’s degree in supply chain, business, engineering, construction management, economics, or similar field.
+ 3+ years of experience in subcontracting or other similar function.
+ Competency to perform subcontracting and procurement functions.
+ Experience in managing tactical and strategic supplier relationships.
+ Previous experience working in a consulting engineering or professional services environment.
+ Previous experience working in a highly matrixed global and/or Fortune 500 organization.
+ Excellent analytical, judgment and practical operating skills in a multi-location, project-based industry.
+ Excellent organizational, administrative, and problem-solving skills.
+ Ability to work in a fast-paced, growing environment with high demand to flexibility.
+ Demonstrated ability to identify business process issues and drive process improvement.
+ Open-minded self-starter with the ability to adapt, improvise and problem solve.
+ Excellent interpersonal, written, and communication skills.
+ Advanced computer skills and ability to use procurement systems.
+ Proficient in Microsoft Word, Excel and PowerPoint, and Adobe Acrobat.
Additional Information:
+ Due to the nature of work, US Citizenship is required.
+ Relocation and/or per diem is not offered for this position.
What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Apply to this Job
Job Summary :
+ Works under general supervision.
+ Formulates and compiles specific Contract packages and may administer those packages during execution.
+ Assists in drawing, writing, editing, and formulating the necessary documentation for adequate Contract control.
+ Demonstrates full use and application of standard principles, theories, concepts, and techniques.
+ Performs routine duties using some independent judgment.
+ Work is reviewed for soundness of technical judgment and overall accuracy.
Duties & Responsibilities include, but are not limited to, the following:
Business
+ Follow and enforce procurement related policies and procedures.
+ Develop intermediate understanding of subcontracting terminology, measures, concepts, principles, and strategies.
+ Foster relationships internally with stakeholders and externally with suppliers and other groups.
+ Present the subcontracting and procurement process to stakeholders in an effective manner.
+ Challenge the business when projects depart from basic procurement principles.
+ Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.
Technical
+ Perform subcontracting and procurement functions.
+ Develop understanding of procurement systems and tools.
+ Prepare and solicit Requests for Information (RFI), Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
+ Prepare and executes purchase orders and agreements.
+ Negotiate deviations from company T&C and minimum insurance requirements.
+ Maintain subcontract and procurement documentation.
+ Contact subcontractors for timely submittal of proposals and clarifications.
+ Perform competitive market analysis.
+ Tabulate and evaluate subcontractor and supplier proposals.
+ Develop and execute subcontracting and procurement strategies and plans.
+ Achieve savings targets relative to management established benchmarks.
+ Execute negotiation strategies to attain best value.
+ Assist in the preparation of client approval packages prior to award.
+ Review invoices and resolves discrepancies.
+ Assist in the evaluation of disputes with suppliers.
About AECOM
At AECOM, we believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
We take on the most complex challenges and pioneer innovative, iconic solutions that push the limits of what’s possible – the world’s longest cable-stayed bridge, record-breaking sports events, the largest greenfield port development mega project, life-sustainingdisaster recovery programs, and the tallest tower in the Western Hemisphere.
On projects spanning transportation, buildings, water, energy and the environment, we deliver professional services throughout the project lifecycle.
We are proud to be recognized for excellence:
+ Named one of _Fortune_ magazine's "World's Most Admired Companies" for the sixth consecutive year
+ Ranked #1 in _Engineering News-Record_ ’s 2020 “Top 200 Environmental Firms”
+ Ranked #1 in Transportation and General Building in _Engineering News-Record_ ’s 2020 “Top 500 Design Firms”
+ VIQTORY 2020 Military Friendly® Gold Employer
Minimum Requirements
+ BA/BS + 2 year of experience in subcontracting or other similar function or demonstrated equivalency of experience and/or education.
+ Understanding of contracting and procurement terminology, measures, concepts, principles, and strategies.
+ Due to the nature of work, US Citizenship is required.
Preferred Qualifications
+ Bachelor’s degree in supply chain, business, engineering, construction management, economics, or similar field.
+ 3+ years of experience in subcontracting or other similar function.
+ Competency to perform subcontracting and procurement functions.
+ Experience in managing tactical and strategic supplier relationships.
+ Previous experience working in a consulting engineering or professional services environment.
+ Previous experience working in a highly matrixed global and/or Fortune 500 organization.
+ Excellent analytical, judgment and practical operating skills in a multi-location, project-based industry.
+ Excellent organizational, administrative, and problem-solving skills.
+ Ability to work in a fast-paced, growing environment with high demand to flexibility.
+ Demonstrated ability to identify business process issues and drive process improvement.
+ Open-minded self-starter with the ability to adapt, improvise and problem solve.
+ Excellent interpersonal, written, and communication skills.
+ Advanced computer skills and ability to use procurement systems.
+ Proficient in Microsoft Word, Excel and PowerPoint, and Adobe Acrobat.
Additional Information:
+ Due to the nature of work, US Citizenship is required.
+ Relocation and/or per diem is not offered for this position.
What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.