Student Information System Specialist

The SIS Specialist will manage the student information system, Powerschool, and all related current and historical data. This includes responsibilities as Custodian of Records, support for vital compliance pieces, and integration of other programs that tie into PowerSchool directly. This position provides support and training for faculty and staff on Powerschool and PowerTeacher, as necessary. The SIS Specialist functions as the Master Scheduler, managing the course catalog, UC/CSU approval process, and end-user reports.

Custodian of Records

Serves as Notre Dame’s appointed Custodian of Records for the State of California

• Manages access & security of all student records

• Maintain a directory of all digital and physical records

• Submits annual private school affidavit to the State of California

• Documents where and how digital data is stored and backed-up

• Ensures the safety of all data and digital records

Compliance Management

Maintenance, management and/or submission of all compliance related documents and records required by the State of California, Diocese of San Jose, and other regional agencies.

• Including, but not limited to: attendance records, NCEA association documents, faculty and staff directory, course catalog, criminal records compliance, school transportation documentation, immunization records.

Student Information System Management

• Accounts creation for all SIS systems, including third-party programs

• Accounts management (i.e. password reset, maintain a directory of user privileges) for all SIS systems, including third-party programs

• Daily user support for SIS systems (i.e. Powerschool, PowerTeacher)

• Coordinate data sharing and/or migration between the SIS and related systems

• Database management

• Oversees SIS updates & compatibility

• Manages SIS customizations across all programs

• Master schedule coordinator ( Oversees course catalog updates, Create the master schedule with knowledge of graduation and college entrance requirements)

• Facilitation of the course approval process for the University of California/California State University systems

• Advanced Placement Testing enrollment and registration management

• Create/design end user reports (report cards, transcripts, form letters)

Minimum Required Qualifications:

• Bachelor’s degree or equivalent years of work experience

• Experience working with database systems, or student information systems; Powerschool preferred

• Intermediate/advanced proficiency with G Suite or MS Office

• Experience with basic software installation

• Excellent organization, communication, and accuracy required

• Ability to handle confidential matters

• Advanced oral presentation, interpersonal, and communication skills

• Excellent problem-solving skills

Desired Knowledge and Abilities:

• Previous experience in K-12 education

• Experience with school admissions and fundraising software

• PowerSchool certifications and training

• Intermediate instructional and/or technical writing skills

Hours: Full-Time, 7:30 a.m. - 3:30 p.m.

How to Apply: Visit our Career Page online at www.ndsj.org to submit your cover letter and resume

Job Type: Full-time

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Company's website:

• www.ndsj.org

Work Remotely:

• Temporarily due to COVID-19