Student Activities Center Programming & Event Coordinator, Student Activities Center

Student Activities Center Programming & Event Coordinator
(Internal Only)

Student Activities Center
Job #21-95

Close Date: December 10, 2021

(Job #21-95) Administrative Analyst/Specialist-12 Month-Exempt I, Student Activities Center Programming & Event
Coordinator, $3,897-$7,051. Appointments are typically made at the beginning of the salary range. This is a full-time,
benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in the Student Activities
Center. This position comes with an extensive benefits package that includes comprehensive medical, dental, and vision
coverage, CalPERS retirement, Fee Waiver eligibility (reduced tuition on most CSU system classes), life insurance, and
voluntary pre-tax health and dependent care reimbursement accounts. Additional benefits information can be found at
https://hraps.humboldt.edu/employee-benefits. Please note that this is an internal recruitment open only to active,
stateside, staff Humboldt State University Employees.

Humboldt State University is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to
support our students of diverse backgrounds. HSU is committed to achieving the goals of equal opportunity and endeavors
to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that
reflects the diversity of the state. Additional information about Humboldt State University can be found at
www.humboldt.edu.

Position Summary: Under general direc?on of the Associate Director of the Student Ac?vi?es Center (SAC), the
Programming and Event Coordinator is responsible for long-term planning and implementa?on of programs and large-
scale student events to achieve programma?c goals as well as facilita?ng mul?ple daily opera?onal aspects of the SAC,
CenterArts and Conference and Event Services (CES). This includes independent analysis and development of complex
project and event management systems that include work with both on campus personnel as well as off campus vendors.
The Programming and Event Coordinator ensures that all ac?vi?es managed by the SAC are effec?vely and professionally
operated in a manner that serves both the mission of the University and the SAC. The Programming and Event Coordinator
leads the Ins?tu?onal Programming Model (IPM) large scale event subcommitee, serves as a liaison to outside en??es
and campus partners for event planning and ensures compliance with applicable regula?ons and requirements governing
the SAC.

Duties:
50% Coordinate SAC & CenterArts programming and events

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• Create and coordinate SAC & CenterArts events such as DJs, national touring acts, NACA style events, movie

nights, open mic, game tournaments, etc. as well as co-hosted events with campus partners. Maintain all SAC
events in 25 Live.

• Coordinate the budget for SAC programming and events and keep costs in line.
• Negotiate contractual details with the artist's management and booking agency representative for SAC events.

This includes researching artist availability, routing, submitting offers and negotiating artist fees and other
details.

• Work with the SAC Events Technician to ensure all technical details of programming are in place.
• Set the schedule for events in collaboration with the SAC Events Technician such as when the crew will start,

when the artist will arrive, when sound check will begin, etc.

• Coordinate security at events. This includes creating policies and signage for the events. Positioning staff in

coordination with artist representatives and our policies.

• Manage the Front of House duties include opening on time, maintaining the house policies, coordinating the

ushers (onsite), student assistants working the event, concessions, artist management, and collaborating with
the SAC Events Technician. Resolve seating issues and other customer complaints.

• Coordinate artist merchandise sales at the performance with the artist's representative. These include providing

and training an employee to sell the merchandise, and reconciling the funds and merchandise at the end of the
event.

• Shared responsibility with the SAC Events Technician in hiring, training and scheduling student assistants for

events.

• Lead oversight of social media content, Instagram postings, and flyer creation to promote SAC and CenterArts

events.

• Maintain content for the atmosphere TV promotions including SAC, HSU Athletics and various HSU campus

events.

• Monitor HSU Jacks games site as well as any other campus affiliated events and coordinate streaming in the SAC

when able.

25% Plan large scale student events

• Plan and coordinate 2-3 large scale student focused events per semester for campus each academic year.

Propose event with all details from concept, budget, and logistical needs in alignment with Homecoming, Rivalry
Weekend and Spring Event.

• Serve as liaison for large scale student events with campus partners, serve on the IPM committee and lead the

IPM Large Scale Sub-Committee.

• Assist with coordination and event management for select events hosted by other campus groups, as

appropriate, and in association with the SAC Events Technician.

20% Assist with coordination of events and meetings facilitated by Conference and Event Services (CES)

• Assist CES with campus reservation system (25Live) management.
• Serve as designated host and point of contact for conferences or events, as necessary.
• Distribute keys to facility users for venue (building/room) access, as necessary.
• Assist with planning and logistics of events as necessary.
• Provide supervision to student assistants.

5% Other duties as assigned.

Minimum Qualifications: Requires general knowledge and skills in program or event planning with a foundational
knowledge of public administration principles, practices, and methods. A bachelor's degree and/or equivalent training
and administrative work experience involving study, analysis, and/or evaluation leading to the development or
improvement of programming policies, procedures, practices, or programs.

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Required Knowledge, Skills, and Abilities: Ability to take initiative and independently plan, organize, coordinate, and
perform work in various situations where numerous and diverse demands are involved and the ability to anticipate
problems and address them proactively. Skill in the collection, evaluation, and interpretation of data to develop sound
conclusions and make appropriate recommendations. Demonstrated ability to effectively interpret, organize, and
present information and ideas in written or presentation form. Working knowledge of event planning practices; ability to
independently design and create event plans and to maintain production budget parameters; working knowledge of
governmental policies and procedures and ability to analyze and understand their relation to all areas of event
production; reasonable knowledge of local area and local, regional, and national event production resources; working
knowledge and ability to analyze, understand, and implement artist production contracts and event riders; basic
knowledge of office computer functions and other office tools used in operation. Strong customer service orientation;
ease in dealing with a diverse population, including students, staff, general public, artists, and artist’s representatives;
ability to establish and maintain cooperative working relationships with colleagues and those contacted in the course of
business; ability to communicate clearly and concisely, both orally and in writing; ability to prioritize work duties; able to
work effectively in a climate characterized by heavy traffic loads, shifting priorities, and the need to balance multiple
tasks; ability to schedule own workload, assign tasks, provide lead work direction, meet multiple deadlines, work
independently, and present a professional appearance.

Must be able to work a flexible schedule, including frequent nights and weekends, according to event requirements.
Must possess a valid California Driver’s license.

Preferred Qualifications: Experience independently crea?ng ideas and developing plans to facilitate programming or
large-scale events. Experience working in a student-focused university, or college environment preferred.

Application Procedure: To apply, qualified candidates must electronically submit the following materials via Interfolio (link
below):

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references
• HSU Employment History Form (HSU Employment History Form: https://forms.humboldt.edu/employment-

history-form; NOTE: Download the HSU Employment History Form and save it as a PDF file prior to filling it out. If
the form is completed in an online browser, content WILL NOT be saved).

CLICK HERE TO APPLY NOW: http://apply.interfolio.com/99157 Application Deadline: The deadline to submit application
materials is 11:59 p.m. on December 10, 2021.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or HSU’s Human Resources Office at (707)
826-3626.

Humboldt State University sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA.
The Wiyot people call the area Goudi’ni (over in the woods). HSU was the first campus in the California State University
system to offer a stand-alone major in Native American Studies.

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HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and
administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity
and inclusion are especially encouraged to apply.

Humboldt State University is part of the 23-campus California State University system. The University has a
comprehensive arts and sciences curriculum, which is recognized nationally for its high academic quality. Founded in
1913, HSU is one of the premier public institutions in the Western United States; it is a rural and residential campus
of approximately 7,000 students. The main campus is located in Arcata, California, in the northwestern part of the
state along the coast, and situated among redwood trees in an area that offers unmatched scenic beauty, moderate
climate, and opportunities for outdoor activities. The surrounding Humboldt County locale has a population of
approximately 135,000. The community offers an excellent range of businesses, services, and cultural activities and
performances. The local schools are ranked in the top performance percentiles, both nationally and in the state.

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It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed
applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education
is full-time activity. Part-time experience or education-or activities only part of which are qualifying-will receive proportionate
credit. Humboldt State University is not a sponsoring agency for staff or management positions (i.e. H-1B Visas).

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. A background check (including
a criminal records check, employment verification, and education verification) must be completed satisfactorily before any candidate
can be offered a position with the CSU. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting
through Live Scan service. Adverse findings from a background check may affect the employment status of candidates or continued
employment of current CSU employees who are being considered for the position.

Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the
highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be
found at www.humboldt.edu.

Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for
employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression,
sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally
protected status.

Compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and CSU Executive Order 1083 Revised July 21, 2017
(EO 1083) is a condition of employment. CSU employees in positions with duties that involve regular contact with children or positions
which supervise such employees are designated as Mandated Reporters under CANRA and are required to comply with the
requirements set forth in EO 1083. Upon appointment to this position, the successful candidate(s) will be notified of and required to
acknowledge their CANRA reporting status.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual
harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1038
Publication Date: November 17, 2021

See more photos at Humboldt State University’s Flickr page.

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