STAFF SERVICES MANAGER I

Job Description and Duties

Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see "Special Requirements" section for Statement of Qualifications instructions

The Financial Management and Contracts Branch of the Administration Division invites candidates with strong math, analytical, and supervisory skills and experience to direct and oversee the work of analysts in managing the state operations budget of the California Department of Social Services. Candidates for this position must demonstrate: strong presentation (both oral and written) skills; the ability to adapt/react quickly to change; and qualities of a strong motivational team leader. Candidates likely to be successful in this position will have at least a Bachelor of Arts/Science degree preferably in business, math, statistics, finance, or science as well as prior experience in an analytical capacity. Experience with state operations budgetary matters is also beneficial.

Under the general direction of the Staff Services Manager III or the Staff Services Manager II, the Staff Services Manager I (SSM I) is responsible for planning, organizing, and directing the work of one unit which prepares all budgetary matters relating to the state operations of assigned divisions and programs of the Department which includes: overseeing the development of Budget Change Proposals; review of contracts and Legislation; preparation of material for Legislative hearings; and addressing questions from the Legislative Analyst’s Office, the Legislature, the Department of Finance, and the California Health and Human Services Agency. The SSM I supervises a staff of four Staff Services Analysts (SSAs) / Associate Governmental Program Analysts (AGPAs).

This is a 12-month limited term position and may be extended to a maximum of 24-months and/or may become permanent based on operational needs.

You will find additional information about the job in the Duty Statement.

Working Conditions

This work location is very convenient! The CDSS is located two blocks from the light rail and public transportation: within walking distance to the State Capitol, parks, restaurants, farmer’s markets and the Golden 1 Arena. Our building has easy access to I-5, Highway 50 and Highway 80.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

Position Details

Job Code #: JC-283375 Position #(s):800-663-4800-912 Working Title: Staff Services Manager IClassification: STAFF SERVICES MANAGER I$6,403.00 - $7,954.00 # of Positions: 1 Work Location: Sacramento County Job Type: 12 Month Limited Term - Full Time Facility: California Department of Social Services

Department Information

Are you interested in making a difference in the lives of fellow Californians while achieving your career goals? Do you set high standards for yourself and enjoy a collaborative and challenging work environment? The California Department of Social Services (CDSS) serves, aids and protects needy and vulnerable children and adults in ways that strengthen and preserve families, encourage personal responsibility and foster independence. CDSS employees are our most important resource in serving California’s needy and vulnerable children and families.
DO YOU LIKE A CHALLENGE? DO YOU HAVE AN EYE FOR DETAIL? DO YOU TAKE PRIDE IN, AND OWNERSHIP OF, YOUR WORK? DO YOU WANT TO RAISE YOUR PROFILE FOR FUTURE CAREER ADVANCES? ARE YOU A GREAT TEAM LEADER? THEN THIS IS THE JOB FOR YOU.

Special Requirements

A “Statement of Qualifications” (SOQ) addressing the following questions:
(Please note, the SOQ will be review by the hiring manager. Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to an on-site interview. When completing the SOQ, please include all relevant experience, education and training which qualify you to perform the duties outlined in the duties section, when the experience was gained and duties performed. Please limit your SOQ responses to a total of three pages and attach your SOQ to your application. Applications received without an SOQ will not be considered. Resumes, letters and other materials will not be evaluated or considered as responses to the SOQ.)
1. Please describe your management experience, either functioning as an immediate supervisor and/or lead on a project or team. How many persons did you oversee and what was your role? Include any experience you have dealing with staffing, recruitment, coaching, mentoring, training, performance review/evaluation, project management, workload planning, etc.
2. This position requires you to present and defend the work of your unit to program partners, executive management, oversight agencies and stakeholders, such as representatives of the Legislature who have an interest in welfare programs. Please describe your experience making oral and written presentations to these types of audiences.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 12/30/2021

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Social Services Attn: P.O.Box 944243 Sacramento, CA 94244-2430

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Social Services 744 P Street, MS 8-15-58 Sacramento, CA 95814 08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -(SOQ) Please see the Special Requirements section of this job advertisement for detailed instructions for the SOQ submission.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Strong analytical skills
• Ability to establish workload priorities, organize materials, and work well under pressure
• Ability to work effectively both independently and cooperatively with others
• Ability to effectively communicate, both orally and in writing
• Ability to interact with individuals at all levels in a professional manner
• Dependable, punctual, with an excellent attendance record
• Knowledgeable of modern office methods and equipment, including experience with personal computers utilizing Microsoft Outlook, Word, Excel, PowerPoint, etc.

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package that includes medical coverage, CalPERS pension upon retirement, two weeks paid vacation per year, two weeks paid sick leave per year, two paid Professional Development Days, one paid Personal Holiday, pre-tax parking fee program and monthly $65 transportation voucher. Click here to view all the attractive benefits available to state employees!

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Debbie Fong
(916) 654-0713
Debbie.Fong@dss.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 657-2326
EEOoffice@dss.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Examination Information

Those interested in obtaining employment with the California Department of Social Services must apply and compete through the State recruitment process. Applicants who successfully pass the examination will be placed on an eligibility list used to recruit for positions.

To apply for the examination for this position, click on the link below to search for the examination and follow the “How to Apply” instructions in the examination announcement:

CalCareers Exam/Assessment Search

If you already have list eligibility for this classification, you do not need to retake the examination, except when your list eligibility expires. For questions regarding the examination process and/or career opportunities with the California Department of Social Services, please contact the Examination Unit at examinations@dss.ca.gov.

Applicant Survey

Please let us know how you learned about this career opportunity by taking the brief survey that follows: Recruitment Survey

Do not include any confidential information on any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver’s license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareer Account (electronic application) is automatically redacted upon submission.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.