Senior Administrative Specialist

Dow has an exciting opportunity for an Senior Administrative Specialist!

Provides specialized administrative support to leadership and department.
Exercises considerable discretion and independent judgement in managing the flow of work within the area of responsibility. Works with a limited degree of supervision, on behalf of the supported leader(s).

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues, or groups in the organization.

• Clear and concise verbal and written communication skills.

• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes. Coordinates the end-to-end delivery of department or group events or special projects. Take notes at meetings and compress relevant information into a brief summary / action items.

• Under limited direction, ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processes.

• Supports the implementation of targeted integrated communication plans as determined by leadership and teams, and which supports corporate and functional priorities and programs.

• Writes/edits internal communications for all channels.

• Assists in planning and implementing communication activities. Partners with PA expertise for more complex or external initiatives.

• Help drive message development and consistency across focus areas.

• Takes ownership in their work.

• Trusted with sensitive/confidential information; proven discretion required.

• Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.

• Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations. Understands time zone and cultural differences.

• Complex calendar and time management to support leader and business objectives. Independently works to manage changing priorities and circumstances. Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.

• Continuous improvement within work processes and systems.
  Maintaining and adding documents into SharePoint sites and Teams.

• Acts as the technical office equipment focal point to enable daily effectiveness.

• Completes expense reports for self and others, and submits on behalf of leader and/or team.

• Advocate for Dow's safety behaviors; May act as a workgroup safety warden or contact for team, floor, etc.

• Participates as an active team member on entire projects and can complete projects independently. Finds ways to improve project/team efficiency.

• Builds appropriate rapport and effective relationships within Dow.
  Understands and responds to others’ concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely.

• Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace.

• Demonstrated SME traits with MS Office platform, Dow Systems software and collaborations tools. Works independently with the software/IT tools.
  Teaches and coaches others how to use standard office equipment and software systems. Maintains documents and records in accordance with company guidelines.
  Utilizes information integrity principles to properly classify, store and protect confidential technical information. Identifies customer/client/co-worker needs and responds to semi-routine requests.
  Understands and utilizes integration of different business/functional systems.

Required Qualifications:

• A minimum of an Associate's degree or 4+ years of relevant military experience

• A minimum of 4 years relevant experience

• Proficient in Microsoft office package

• A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process

Dow Offers:

• A robust total rewards program, including: competitive base pay, variable pay that rewards individual, team, and Company performance, and comprehensive benefits
• On-going learning opportunities within a diverse, inclusive and rewarding work environment
• Career experiences that can span different Dow businesses and functions with opportunities for personal and professional growth
• The chance to work within a global company and interact with colleagues from around the world
• Opportunities that spark your imagination and ignite your passion to help others

About Dow

Dow (NYSE: DOW) combines global breadth, asset integration and scale, focused innovation and leading business positions to achieve profitable growth. The Company’s ambition is to become the most innovative, customer centric, inclusive and sustainable materials science company, with a purpose to deliver a sustainable future for the world through our materials science expertise and collaboration with our partners. Dow’s portfolio of plastics, industrial intermediates, coatings and silicones businesses delivers a broad range of differentiated science-based products and solutions for its customers in high-growth market segments, such as packaging, infrastructure, mobility and consumer care. Dow operates 106 manufacturing sites in 31 countries and employs approximately 35,700 people. Dow delivered sales of approximately $39 billion in 2020. References to Dow or the Company mean Dow Inc. and its subsidiaries.