Senior Accounts Payable Specialist
- Full-Time
- San Diego, CA
- Jack In The Box | Jack In The Box
- Posted 2 years ago – Accepting applications
Job Description
POSITION SUMMARY: Responsible for the accurate and timely processing and reconciliation of vendor invoices, including performing daily reconciliations, problem resolution, monthly financial close. Works well independently and is recognized as lead AP expert, including assisting and giving guidance to other AP team members.
KEY DUTIES/RESPONSIBILITIES:
Performs daily accounts payable activities, including enters invoice data for processing, validates GL account coding and workflow approval, spreadsheet uploads, reconciliation of interfaced invoices, purchase order and misc. invoice processing while adhering to company policies and procedures as well as compliance with internal controls.
Applies job knowledge and sound judgement to identify and resolve invoice processing issues by: daily reconciling of interfaced invoices, rerouting invoices for workflow approval rejections, correcting errors due to missing information or other discrepancies, prepare reclasses for capital related transactions and/or incorrect account coding, and adding sales or use tax based upon predetermined guidelines and parameters. Ensure that methods used for resolution are consistent with policies and procedures.
Audits daily transactions to ensure invoices are coded to the correct GL account code combinations (company and cost centers) and payments issued from the appropriate bank account associated with the specific entity in Securitization (JIB, JIB Properties and Diff Rules); makes corrections as needed to ensure reliable financial reporting results. Provides invoice/payment support for quarterly and annual audits.
Receives, researches and resolves a variety of routine internal and external inquiries concerning purchase orders, invoice and/or payment status; ensures timely resolution and communication to appropriate persons. Coordinates weekly payment runs (ACH, Epayables, checks) and post wires funded by Treasury to the GL.
Collaborates with team members, business partners, and vendors to build strong relationships and serve as a trusted and reliable resource partner and to ensure deliverables and deadlines are met.
Performs period-end close duties to include the timely close of accounts payable. Reviews invoices received but not posted to determine if accruals are required; and, provides detailed information to Company accountants before closing the General Ledger.
Prepares period end reconciliations related to cost of sales. Reviews food cost activity processed in AP, validates totals against activity posted to the GL and bank activity, and confirms balances agree; identifies and researches variances and records journal entries as needed.
Updates and maintains department procedures. Assists management with SOX walkthroughs, and critical and/or complex projects, as required.
Performs other related duties, tasks and responsibilities as directed or assigned.
QUALIFICATIONS:
Education: High School diploma or equivalent required; Associates degree or some college preferred
Experience: Minimum of 4-6 years accounts payable and/or general accounting experience
Proficient knowledge of general accounting concepts and principles
Strong communication skills (verbal and written) and interpersonal skills
Ability to deliver outstanding customer service with a professional and positive attitude
Detail oriented, organized, and ability to effectively multi-task
Experience with ERP systems-Oracle preferred and comfortable navigating various software systems
Proficient with Microsoft applications, specifically Excel (pivot tables, VLOOKUPs, formulas, etc.).
Understands and follows SOX processes
Solid analytical and problem-solving skills to resolve invoice issues/discrepancies
Ability to work independently as well as in a team environment with minimal supervision
Demonstrates integrity and ethical behavior.
Brand: Jack In The Box
Address: 9357 Spectrum Center Blvd. San Diego, CA - 92123
Property Description: Jack in the Box Corporate
Property Number: XX9101
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KEY DUTIES/RESPONSIBILITIES:
Performs daily accounts payable activities, including enters invoice data for processing, validates GL account coding and workflow approval, spreadsheet uploads, reconciliation of interfaced invoices, purchase order and misc. invoice processing while adhering to company policies and procedures as well as compliance with internal controls.
Applies job knowledge and sound judgement to identify and resolve invoice processing issues by: daily reconciling of interfaced invoices, rerouting invoices for workflow approval rejections, correcting errors due to missing information or other discrepancies, prepare reclasses for capital related transactions and/or incorrect account coding, and adding sales or use tax based upon predetermined guidelines and parameters. Ensure that methods used for resolution are consistent with policies and procedures.
Audits daily transactions to ensure invoices are coded to the correct GL account code combinations (company and cost centers) and payments issued from the appropriate bank account associated with the specific entity in Securitization (JIB, JIB Properties and Diff Rules); makes corrections as needed to ensure reliable financial reporting results. Provides invoice/payment support for quarterly and annual audits.
Receives, researches and resolves a variety of routine internal and external inquiries concerning purchase orders, invoice and/or payment status; ensures timely resolution and communication to appropriate persons. Coordinates weekly payment runs (ACH, Epayables, checks) and post wires funded by Treasury to the GL.
Collaborates with team members, business partners, and vendors to build strong relationships and serve as a trusted and reliable resource partner and to ensure deliverables and deadlines are met.
Performs period-end close duties to include the timely close of accounts payable. Reviews invoices received but not posted to determine if accruals are required; and, provides detailed information to Company accountants before closing the General Ledger.
Prepares period end reconciliations related to cost of sales. Reviews food cost activity processed in AP, validates totals against activity posted to the GL and bank activity, and confirms balances agree; identifies and researches variances and records journal entries as needed.
Updates and maintains department procedures. Assists management with SOX walkthroughs, and critical and/or complex projects, as required.
Performs other related duties, tasks and responsibilities as directed or assigned.
QUALIFICATIONS:
Education: High School diploma or equivalent required; Associates degree or some college preferred
Experience: Minimum of 4-6 years accounts payable and/or general accounting experience
Proficient knowledge of general accounting concepts and principles
Strong communication skills (verbal and written) and interpersonal skills
Ability to deliver outstanding customer service with a professional and positive attitude
Detail oriented, organized, and ability to effectively multi-task
Experience with ERP systems-Oracle preferred and comfortable navigating various software systems
Proficient with Microsoft applications, specifically Excel (pivot tables, VLOOKUPs, formulas, etc.).
Understands and follows SOX processes
Solid analytical and problem-solving skills to resolve invoice issues/discrepancies
Ability to work independently as well as in a team environment with minimal supervision
Demonstrates integrity and ethical behavior.
Brand: Jack In The Box
Address: 9357 Spectrum Center Blvd. San Diego, CA - 92123
Property Description: Jack in the Box Corporate
Property Number: XX9101