SECRETARY (OA)

This SECRETARY (OA) is located in an Army or Air National Guard organization or unit and is part of the CA JFHQ J1 HRO.

THIS IS A T5 EXCEPTED SERVICE, PERMANENT POSITION.

The primary purpose of the SECRETARY (OA), GS-0318-6, is to serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Organization(s) serviced is subdivided into subordinate segments, which are supervised through one or more levels of supervision, or is of limited complexity where extensive responsibility exists for outside coordination. Participates intensively in the management of the office by applying a good working knowledge of the program under control of the supervisor(s) and relieves the supervisor(s) of clerical and administrative support work.

• Receives visitors and telephone calls. Personally takes care of many matters and gives out administrative and readily available substantive information to callers.
• Prepares responses to requests for general information concerning the organization's functions from source material.
• Reminds supervisor of appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings.
• Reads incoming correspondence, publications, regulations, and directives, which may affect the supervisor. Reviews outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments.

The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force.

May make additional selections within 90 days of eligible(s) issuance.

Occasional travel - You may be expected to travel for this position.

No

6

• Job family (Series)

  0318 Secretary

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• Requirements

  RequirementsConditions of Employment

  Recruitment/Relocation
  Recruitment/Relocation Incentive IS NOT authorized.
  
  PCS
  Relocation Costs IS NOT authorized based on determination that Permanent Change of Station (PCS) move is not in the Government best interest.

  • Participation in direct deposit is mandatory.
  • May be required to successfully complete a probationary period.
  • U.S. citizenship is required.
  • Federal employment suitability as determined by a background investigation.
  • Must maintain proper security clearance.
  Security Clearance: at a minimum a National Agency Check is required prior to position assignment.
  QualificationsSECRETARY (OA), GS-0318-6: Must have at least one year of specialized experience, equivalent to at least the GS-05 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated. Specialized experience may have been demonstrated by performing duties such as: Receiving visitors and telephone calls; Keeping the supervisor's calendar; Reminding supervisor of appointments and furnishes information from files or schedules briefings; Making arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list.
  
  Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.
  
  Part-time or unpaid experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.
  
  Qualifications must be met by the closing date: You must meet all qualification and eligibility requirements by 08/13/2021 Education

  N/A

  Additional information

  If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
  
  If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
  
  This is an Excepted Service position. Applicants who currently hold a Competitive Service status and is offered a position with the California National Guard, will lose their Competitive Service status to become Excepted Service. Competitive Service applicants who are Career and have completed the three year service requirement permanent tenure (Block 24 reflects "1") are eligible for lifetime reinstatement rights. Competitive Service applicants who are Career Conditional and have not completed the three year service requirement (Block 24 reflects "2") are eligible for three year reinstatement rights.

  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:
  
  1. Highly Qualified: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for this position.
  2. Well Qualified: Candidates in this category possess good skills and experience above the minimum requirements for this position.
  3. Qualified: Candidates in this category meet the minimum education and/or experience requirements for this position.
  Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
  
  All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, and abilities):
  Customer Service, Interpersonal Skills, Memory, and Reading
  
  IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.
  
  If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
  

  Background checks and security clearanceSecurity clearance

  Other

  Drug test required

  No

• Required Documents

  Required Documents

  To apply for this position, you must submit a complete Application Package which includes:
  
  1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
  
  2. Schedule A Eligibility Letter and the SF 256 (SF 256 is optional) if you are applying as an individual with a disability under the Schedule A special hiring authority.
  
  3. Your SF-15 or supporting documentation (if applicable).
  
  4. Other supporting documents: applicable documents required for qualification, education, or certification as stated above.
  
  Veterans Information: Veterans' preference must be validated by formal submissions including all necessary supporting documentation. You must provide acceptable documentation of your preference or appointment eligibility. Acceptable documentation may be:

  • A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions
  • A "certification" or memorandum that is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification or memorandum is signed.
  • A letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility (You can request this by visiting a VA Regional Office, contacting a VA call center, or online.)
  NOTE: Failure to provide supporting documentations for veteran's preference claims will result in automatic ineligibility to receive preference.
  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Individuals with disabilities
• Military spouses
• The public

  U.S. citizens, nationals or those who owe allegiance to the U.S.

• Veterans

U.S. Citizens.