Scheduler/Production Coordinator

PRODUCTION COORDINATOR – Interior Logic Group

Overview

The primary responsibility of the Production Coordinator is to coordinate all day to day operations of the production team to ensure the efficient completion of all jobs.

Job Shift: Monday - Friday 40 hours a week

Company offers: Full Benefits like medical, dental, vision, life insurance, 401k with company match and much more! Time off that includes vacation, sick, holidays, floating holiday, volunteer day off, jury duty time off, and bereavement time off.

Responsibilities

• Ensure the correct materials and supplies are available
• Communicate with programmers and schedulers daily to ensure jobs are reaching the fabrication team in a timely manner
• Partner with purchasing team to ensure the correct materials are available and in stock for jobs
• Follow and enforce OSHA laws and support safe working environment
• Schedule all jobs and installations to meet deadlines, accept all incoming phone calls and assist Operations Manager with resolving production related issues.
• Receive incoming production schedules from superintendents or pull schedule dates from builder specific websites. Create sales order headers in order entry with temporary schedule lines that are then scheduled in schedule pro module in RFMS.
• Be available to assist in responding to issues, questions or problems during the installation process regarding tile or carpet layout, measurement, product shortages, etc.
• Verify that all designated builder billing PO’s have been saved to the lot file on the I:Drive. If not there, request as needed from builder and notify sales rep if problems persist.
• Confirm job specific paperwork is located in lot file on I:Drive to be accessed by field personnel, accounting department, order processing department and ready to be distributed to crew leaders and/or sub-contractors. Documents are to include, diagrams, color selection sheets, work orders and any necessary billing PO’s from the builder.
• Inform warehouse staff of delivery dates or back order status of materials ordered for jobs.
• Assist Field Personnel with obtaining PO’s from Superintendents for billable production work or repairs. Responsible for creating sales order in RFMS and generating work orders.
• Receive notification of and research cause of all material shortages with the assistance of order processing. Responsible to request a physical measurement from Operations Manager or other designated field personnel. Communicate all order processing errors to the estimating department and order necessary materials to remedy the deficiency.
• Communicate with Production, Sales, Design Center, Order Processing Department and Warehouse staff to avert problems.
• Supervise and assist in the processing of weekly subcontractor or employee information and work orders for payroll.
• Maintain sub-contractor and/or employee phone list and contact info and maintain updated active community list.
• Regular and predictable work attendance is an essential function of the job.
• All other job duties as assigned.

Qualifications

• High school diploma or GED required, Associate’s or Bachelor’s Degree is preferred

• Minimum of five years related experience and/or training; or equivalent combination of education and experience
• Bilingual experience preferred, but not required (English/Spanish)
• Experience in a production or production support a plus
• Knowledge of the construction industry
• Interpersonal skills to develop and maintain professional working relationships with builders, vendors, subordinates and co-workers
• Proactively identify, analyze, address, and resolve problem areas, conflicts, and issues
• Exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process, and makes timely decisions
• Strong organizational skills to insure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process
• Working knowledge of internet, inventory, project management, spreadsheet and word process software and order processing systems

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This job operates in a professional office environment
• This role routinely uses standard office equipment such as computers, keyboard, mouse, phones, printers, and photocopiers
• Communicating with others to exchange information
• Sedentary work that primarily involves sitting/standing
• Repeating motions that may include the wrists, hands and/or fingers
• Required to speak on the phone, receive and make calls
• Talk, hear, communicate, detect, converse with, discern, convey, express oneself, exchange information

• Walk move, traverse, the person in this position needs to occasionally move about inside the office to attend meetings and utilize office machinery, etc.

• Occasionally lift and/or move up to 10 pounds
• Position includes close vision, distance vision and the ability to adjust focus

Job Type: Full-time

**Job descriptions are not meant to imply that the duties stated are the only ones to be performed by the incumbent. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested.

Equal Opportunity Employer

ILG is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment), or any other status or classification protected by applicable federal, state, and/or local laws. The Company will also make reasonable accommodations for disabled applicants and associates and for the sincerely held religious beliefs of applicants and associates depending upon individual circumstances.

This commitment to EEO extends not only to associates of The Company but also to independent contractors, trainees, apprentices, or any participant in a program to provide unpaid experience in the workplace or our business. This commitment extends to all areas of personnel actions, including but not limited to advertising, recruiting, hiring, training, evaluation, promotion, transfer, work assignments, accommodation requests, requests for leave, compensation, benefits, disciplinary actions, layoffs, discharges, terminations, participation in company activities, programs, or events, or any other terms, conditions, or privileges of employment.

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