Sales & Planning Coordinator
- Full-Time
- Los Angeles, CA
- BBC
- Posted 5 years ago – Accepting applications
Job Description
Job Introduction
**You must be legally authorized to work in the United States in order to be considered for this role.
The main purpose of this role is to support the ad sales teams in sales coordination and ad operations duties. The position is an integral member of the team based in the LA office and directly supports the West & Midwest sales teams. This role reports into LA-based Sales Director and has dotted-line accountability into the Midwest Sales Director.
The role is split between two functions:
The Sales Coordination function is responsible for supporting ongoing selling activities, sales planning, pulling relevant research and helping prepare assets & collateral for client meetings. The role will also be responsible for seamless delivery of advertising programs including advertising creative deadlines, technical specifications and tracking of delivery.
Ad Operations & Inventory Management function is responsible for start-to-finish sales support – from Google Ad Manager (GAM) submission and approvals, trafficking, to billing and post sales analytics. The role will interact with many different parts of the business including Sales, Editorial, Product, Marketing, among others to ensure a flawless, high quality advertising experience for all stakeholders and clients.
Main Responsibilities
Work with sales team on RFPs to provide proposal ideas and inventory solutions that best meet the client expectations and proposal objectives by account/campaign (team or category) while maintaining pricing integrity and inventory package strategy
Produce sales proposals in order management system leveraging yield tools required
Develop PowerPoint presentation decks for the Sales team
Solid understanding of BBC product offering and operational capabilities
Work with both sales team and campaign management to timely launch, and assist in client optimizations so that revenue is maintained and balanced with client goals
Work with your manager to utilize historical data to support strategic decisions about new sales programs
Month end billing
Stewardship of campaign delivery:
Pacing and 1st vs 3rd party discrepancies
Quality Control (Make sure campaigns are trafficked and running correctly)
Screenshots for live campaigns – within 24 hours of a campaign launch or as required per customers’ expectations
Assist with comScore research & analysis; clients & agency insights utilizing trade and other research tools
Create mocks for decks (including, but not limited to: RFP’s, RFI’s, Meetings, Pro-Active Pitches)
Attend as needed agency and client meetings, industry events, activities to help support sales team in both LA and Chicago offices
Check competitive sites for prospecting opportunities
Organize contact sheets
Perform market research
Ad Hoc Projects
Process & schedule campaign creative - includes communicating with clients & agencies on revisions or changes required
Set up test & preview pages as needed and send to internal team members and clients & agencies directly
Manage spec questions /spec sheets for US and respond to direct inquiries from clients & agencies
Receive creative/vendor approvals from the UK
Work with Ad Operations team and clients to troubleshoot creative / tags as needed and communicate updates or necessary revisions with clients and/or agencies
Reserve campaign in order management system once deal is approved
Google Ad Manager proposal submissions & approvals
Ad Lib submissions and approvals for buyouts & sponsorships
Are you the right candidate?
Essential Skills and Experience:
Outstanding attention to detail, customer service, time management and the ability to multitask
Experience working in Excel & PowerPoint
Demonstrated ability to thrive in a fast paced environment while managing multiple projects and tight deadlines
Strong analytical, strategic, and creative problem solving skills
Strong project management and organizational skills
Achieves, maintains low error rates and puts in place measures to prevent future errors.
Self-starter and pro-activity
Ability to work both independently and collaboratively within a team
Engages with team members in the creative process to test ideas and generate new thinking to build into account and opportunity plans
Develops and maintains a network of internal contacts to exchange technical and campaign information
Ability to multitask and efficiently manage time and priorities
Is receptive to new ideas and approaches
Dedication to quality work whilst maintaining efficiency
Experience working in the advertising/media industry
Experience of using or interest in advertising technology
1-2 years experience working with online advertising operations or planning team
Relationships
Weekly communication with all US offices is essential, while also developing a strong network of contacts across the BBC. The individual will work across the value chain of campaigns with regular interactions across Global News including Ad Operations, Sales, Business Intelligence and StoryWorks.
About the BBC
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.
Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.
To find out more about Diversity and Inclusion at the BBC, please click here
Apply to this Job
**You must be legally authorized to work in the United States in order to be considered for this role.
The main purpose of this role is to support the ad sales teams in sales coordination and ad operations duties. The position is an integral member of the team based in the LA office and directly supports the West & Midwest sales teams. This role reports into LA-based Sales Director and has dotted-line accountability into the Midwest Sales Director.
The role is split between two functions:
The Sales Coordination function is responsible for supporting ongoing selling activities, sales planning, pulling relevant research and helping prepare assets & collateral for client meetings. The role will also be responsible for seamless delivery of advertising programs including advertising creative deadlines, technical specifications and tracking of delivery.
Ad Operations & Inventory Management function is responsible for start-to-finish sales support – from Google Ad Manager (GAM) submission and approvals, trafficking, to billing and post sales analytics. The role will interact with many different parts of the business including Sales, Editorial, Product, Marketing, among others to ensure a flawless, high quality advertising experience for all stakeholders and clients.
Main Responsibilities
Work with sales team on RFPs to provide proposal ideas and inventory solutions that best meet the client expectations and proposal objectives by account/campaign (team or category) while maintaining pricing integrity and inventory package strategy
Produce sales proposals in order management system leveraging yield tools required
Develop PowerPoint presentation decks for the Sales team
Solid understanding of BBC product offering and operational capabilities
Work with both sales team and campaign management to timely launch, and assist in client optimizations so that revenue is maintained and balanced with client goals
Work with your manager to utilize historical data to support strategic decisions about new sales programs
Month end billing
Stewardship of campaign delivery:
Pacing and 1st vs 3rd party discrepancies
Quality Control (Make sure campaigns are trafficked and running correctly)
Screenshots for live campaigns – within 24 hours of a campaign launch or as required per customers’ expectations
Assist with comScore research & analysis; clients & agency insights utilizing trade and other research tools
Create mocks for decks (including, but not limited to: RFP’s, RFI’s, Meetings, Pro-Active Pitches)
Attend as needed agency and client meetings, industry events, activities to help support sales team in both LA and Chicago offices
Check competitive sites for prospecting opportunities
Organize contact sheets
Perform market research
Ad Hoc Projects
Process & schedule campaign creative - includes communicating with clients & agencies on revisions or changes required
Set up test & preview pages as needed and send to internal team members and clients & agencies directly
Manage spec questions /spec sheets for US and respond to direct inquiries from clients & agencies
Receive creative/vendor approvals from the UK
Work with Ad Operations team and clients to troubleshoot creative / tags as needed and communicate updates or necessary revisions with clients and/or agencies
Reserve campaign in order management system once deal is approved
Google Ad Manager proposal submissions & approvals
Ad Lib submissions and approvals for buyouts & sponsorships
Are you the right candidate?
Essential Skills and Experience:
Outstanding attention to detail, customer service, time management and the ability to multitask
Experience working in Excel & PowerPoint
Demonstrated ability to thrive in a fast paced environment while managing multiple projects and tight deadlines
Strong analytical, strategic, and creative problem solving skills
Strong project management and organizational skills
Achieves, maintains low error rates and puts in place measures to prevent future errors.
Self-starter and pro-activity
Ability to work both independently and collaboratively within a team
Engages with team members in the creative process to test ideas and generate new thinking to build into account and opportunity plans
Develops and maintains a network of internal contacts to exchange technical and campaign information
Ability to multitask and efficiently manage time and priorities
Is receptive to new ideas and approaches
Dedication to quality work whilst maintaining efficiency
Experience working in the advertising/media industry
Experience of using or interest in advertising technology
1-2 years experience working with online advertising operations or planning team
Relationships
Weekly communication with all US offices is essential, while also developing a strong network of contacts across the BBC. The individual will work across the value chain of campaigns with regular interactions across Global News including Ad Operations, Sales, Business Intelligence and StoryWorks.
About the BBC
We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.
Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.
We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.
We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.
To find out more about Diversity and Inclusion at the BBC, please click here