Sales Coordinator

Red Lion Hotel Lake Buena Vista is looking for a Sales Coordinator to join our team! We are looking for a Sales Coordinator to be a dynamic, and outgoing sales professional who recognizes the importance of direct selling, building and maintaining relationships, outside sales calls, effective prospecting, internet marketing strategies, and integration with operations.

• Provides excellent customer service to clients. Greets and directs all walk-in guests.
• Create files for definite groups and events. Distribute definite contracts to all appropriate departments (rooms, reservations, accounting)
• Completes and processes various forms such as check requests, registration forms, purchase orders, etc. as required.
• Input, review and/or retrieve information from various databases, spreadsheets and/or other programs in order to produce reports, written, correspondence and analysis.
• Maintain and stock menus and collateral and sales/wedding kits. Keep collateral well stocked in office, front desk, tasting room and for special event placement.
• Manage mail distribution as needed (stuffing envelopes, printing labels and handling special itemized packages.)
• Develop and maintain strong interdepartmental relationships and open communication lines to assure efficient transfer of information.
• Accurately complete distribution of BEO’s, 10-day catering report, in-house reports, change log and contracts on a daily basis using the correct office procedure.
• Maintain database for all bookings by department.
• Conduct site inspections for potential clients in absence of a manager.
• Coordinate show rooms, VIP amenities, and sales collateral requests.
• Responsible for accepting and accurately recording payments for events.
• Support team with contracts, etc., as required.
• Confer with guests and hotel department heads to plan function details such as space requirements, event location, and times of event(s).
• Coordinate client rental orders and vendors as needed.
• Respond to corporate, client, and Hotel requests in a timely manner.

Requirements:

• High school diploma or equivalent required; Two to four years of related experience or equivalent required.
• Must demonstrate excellent organizational skills
• Excellent written & verbal communication skills
• Proficient with computers Outlook/email, Microsoft Office
• Positive outgoing personality

We are an equal opportunity employer.