Real Estate Executive Assistant + Marketing Assistant

Top producing real estate agent in Beverly Hills is looking for a star assistant/director of operations + Marketing Assistant ASAP! Current role is being split up into 2, so the exact description could vary slightly. Candidate will receive partial mentoring/coaching.

Qualifications for EA:

-Previous real estate admin experience is a MUST

-Must be licensed or in the process of getting licensed

-Strong organizational skills & detail oriented

-Excellent written and verbal communication skills

-Familiar with Escrow and title process: TC experience

-Proficient in Excel, Word and Power Point

-Proficient with the MLS, DocuSign, Zip forms, all C.A.R forms and Constant Contact (or similar email marketing software)

-Strong knowledge of the Los Angeles Real estate market

-Must have reliable transportation

-Maintain Confidentiality

EA Duties/Responsibilities:

-Drafting contracts

-Running property comps

-Creating listing presentations

-Inputing properties into the MLS

-Property showings & open houses

-Handling/coordinating property inspections

-Organize and schedule meetings and appointments

-Coordinating and maintaining calendar & database

-Handling the escrow process from start to close

-Maintain all listings and transaction files including all listing expenses

Marketing Assistant Responsibilties:

· Schedule photogs/stagers/vendors

· Meet with vendors on site to convey desired look/feel

· Choose best of photos and create dropbox folders. Organize for MLS

· Work with copywriter or write copy

· Upload new listings to MLS, schedule open houses,

· Place listing ads in Caravan Mag, LATimes and other publications

· Coordinate listing market assets i.e. postcards, brochures, flyers, set up sheets

· Track open house showing logs and exclusion lists. Follow up with Buyers/agents post-open house

· Email open house recaps for sellers

· enter new contacts into Constant Contacts

· Weekly e-newsletter creation + e-blasts for just listed or just sold properties

· Get Google and Zillow reviews from clients

· Assist with gathering of photos of properties for social media posts

· Post to IG stories

· Create/maintain monthly marketing reports with ads/assets and track for Sellers

· Create RFP/listing presentation

· Create Listing Fact Sheets

· Update website from time to time

· Track marketing expenses/receipts/invoices for properties and to share with co-agent

· Ideally assist to get more PR for agent and properties

· Track listing expiration dates to ensure each one has some activity every month

*Compensation depends on experience

Job Types: Full-time, Contract

Pay: $15.00 - $22.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Weekend availability

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Beverly Hills, CA 90210: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Microsoft Excel: 2 years (Required)
• Zipforms: 1 year (Required)
• Real Estate: 1 year (Required)

Work Location: One location