Purchasing Coordinator

Turn your passion for collecting into a career at Collectors Universe. We're the leader in third-party authentication and grading services for high-value collectibles including trading cards (Professional Sports Authenticator), coins (Professional Coin Grading Services), video games (Wata Games), event tickets, autographs, and memorabilia. If you're a collectibles enthusiast, or if you want to help us in leading the global expansion of the collectibles market through our values of integrity, teamwork, and innovation, we'd love to hear from you.

The Purchasing Coordinator will assist the purchasing department by entering data into our PO system, receive documents and check inventory levels of non-inventory items.

This role reports to the Senior Production Manager and will work out of our Santa Ana office.

What You'll Do:

• Track non-inventoried supplies.
• Regularly check in with departments and make sure their supplies and facilities related needs are met.
• Maintain and update list of items at offsite storage facility.
• Request and review vendor quotes.
• Collect and document PO approvals.
• Enter and send orders.
• Track order confirmations and promised delivery dates.
• Communicate order status to end users.
• Ensure orders are received on time with a packing slip.
• Confirm that incoming orders are delivered to the correct department.
• Post and scan receiving paperwork.
• Review open invoices, obtain proof of delivery and post receivers.
• Resolve order problems: delays, damaged or wrong items received, pricing discrepancies, quantity discrepancies.
• Assist with end-of-month inventory: physically counting items onsite, keeping items organized.
• Other duties as assigned.

Who You Are:

• Outstanding organization skills
• Detail-oriented, problem solver, flexible and able to prioritize
• Ability to work independently
• 1-3 years of customer service, purchasing or relevant experience is a plus
• Strong understanding of Microsoft Office including Word, Excel and Outlook are required
• Excellent communication and interpersonal skills
• Clean Driving Record

Reasons To Join Us:

• Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
• 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals
• Vacation: All full-time employees are eligible for paid vacation
• Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays
• Employee Discounts: Employees receive discounts on select grading services for approved submissions
• Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs
• Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities

All job postings are on our website. Hiring outreach will come from someone directly employed by Collectors Universe with an @collectors.com email address or @us.greenhouse-mail.io alias. Please note that we also partner with select recruiting agencies. If you think you've been reached out to by someone outside of Collectors, please email jobs@collectors.com to confirm if you are speaking with a Collectors employee or one of our approved agency vendors.

About Collectors Universe

Collectors Universe, Inc. is the leading provider of value-added services to the collectible's markets. We authenticate and grade collectible coins, trading cards, video games, event tickets, autographs, and memorabilia through our subsidiaries, which include Professional Sports Authenticators (PSA), Professional Coin Grading Services (PCGS), Certified Coin Exchange (CCE), Wata, Collectors Corner, Set Registry, Collectors.com, and the Long Beach Expo collectibles trade show. Since our founding in 1986, we have graded and authenticated more than 80 million items. We employ over 1,000 people across our Santa Ana, CA headquarters, New Jersey, Seattle, Hong Kong, Paris, Shanghai and Tokyo. For more information, visit http://www.collectorsuniverse.com.

We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.

If you require an accommodation to apply or interview with us due to a disability or special need, please email hr@collectors.com.

If you are based in California, you can read information for California residents linked here.