Purchasing Agent - Buyer

The Bureau of the Agency Chief Contracting Officer (ACCO) within the Division of Finance is seeking to hire one (1) exceptional, highly motivated, detailed-oriented Contract Specialist, Level II to perform the duties of a Purchase Agent - Buyer.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

As the Contract Specialist, Level II/Purchase Agent-Buyer, your duties will include, but will not be limited to:

Prepare procurement documents, Purchase Orders, including Pre-Solicitation Review, Public Hearing Packages, and Recommendation for Awards, Request for Renewals, Request for Contract Change or Modification.

Monitors the operations of funded programs to ensure contract compliance.

Reviews statistical and budgetary data submitted by contract agencies, make recommendations to supervisory, staff concerning provision of additional funding or defunding of existing programs/contracts.

Prepares monthly fiscal summary reports.

Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards. Update monitoring system database on a weekly basis.

Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.

Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances.

Ensure timely registration of contracts; accurately and efficiently manage procurements from time of assignment until registration stage.

Identify challenges and solutions on contract matters; correspond with program and ACCO Senior Staff for rapid resolution. Participate in meetings concerning contract portfolio and provide accurate status of procurement actions.

Promote increased utilization of City-Certified M/WBE vendors and assist in the requirement of Mayoral and other initiatives related to procurement.
Work on Special Project as necessary.

Minimum Qual Requirements

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
2. A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
3. Education and or experience equivalent to “1" or “2" above.

Additional Information

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

• A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.


• Proof of Education according to the education requirements of the civil service title.


• Current Resume


• Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program’s other requirements.

Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements:

https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service



"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”

To Apply

Apply online with a cover letter to https://a127-jobs.nyc.gov/. In the Job ID search bar, enter: job ID number # 457345.

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your resume that you would like to be considered for the position under the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.