Program Manager - Plans & Prevention

SALARY: $80k - $130k

GENERAL PURPOSE:

The ideal candidate plans, directs, manages and implements the internal administrative activities, operations and functions of the Emergency Management Planning Unit. Manages the administration and implementation of all aspects of emergency management planning and prevention to include but not limited to emergency management plan, continuity of operations plan, stakeholder outreach and training, support of drills and exercises, and ensuring state and federal regulatory compliance, support the development and implementation of programs to reduce the frequency, severity, and cost of emergency events; analyze trends and potential risks, processes, or systems to determine and suggest improvements to reduce the existence, severity, probability, of hazards; reviews recommended emergency management process improvements and procedures to upper management; organizes assigned activities to ensure coordination with other EM programs. During an actual emergency, this position will support coordination of agency response.

ESSENTIAL FUNCTIONS:
The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Plans, directs, coordinates, and reviews the work of assigned areas of responsibility; assigns work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations.
• Ensure collaboration between assigned specialist and other EM specialists to avoid blind spots or gap within the EM Unit to coordinate strategic efforts in support of Public Safety mission.
• Assists in the development of an effective strategy to assess and mitigate risk, maintain continuity of operations, and safeguard the Agency; assist in development and drafting of policies, procedures and plans necessary to effectively execute Sound Transit’s Emergency Management strategy.
• Manage work plans and projects independently and develop emergency management planning processes that are suitable for implementation.
• Conduct grant management responsibilities, including the administration process, research, application preparation and submittal, implementation, compliance. Coordinate draft grant proposals with internal partners and support submission efforts.
• Communicate, build and deepen partnerships with internal and external stakeholders to include local emergency management, law enforcement, fire service, and transit partners.

o Ensure active coordination and plan deconfliction between Emergency Management Plans, Security Operations and Transit Systems Safety and Security.

• Represents Sound Transit Emergency Management division at relevant meetings both external and internal to the Agency.
• Provides support to the Deputy Director of Emergency Management on matters as directed;

understands and keeps abreast of emergency management trends, ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.

• Demonstrates Sound Transit’s Values in every interaction.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:
Bachelor’s Degree with an emphasis in emergency management, homeland security, business management, criminal justice, or closely related field and seven years of progressive experience in emergency management, or a similarly aligned field, that includes supervisory and management experience with demonstrated commitment to emergency preparedness, emergency operations and community resiliency; OR an equivalent combination of education and experience. Public transit or public agency experience preferred.

Required Licenses or Certifications:

• Possession of Washington State Driver’s License.
• Completion of FEMA Emergency Management Professional Development Series (Preferred)
• Certified Emergency Manager (CEM) (Preferred)

Required Knowledge of:

• Advanced knowledge of emergency management programs, practices, policies, practices and professional standards of the industry.
• FEMA policies and procedures
• Organizational principles and management practices including the National Incident Management System (NIMS), the National Response Framework (NRF), the National Preparedness Goals (NPG) and the National Recovery Framework.
• ICS and EOC operations.
• Pertinent state and federal regulations; Agency policies, procedures, rules and regulations.
• Program/project management techniques and principles.
• Modern office procedures, methods, and equipment including computers.

Required Skills:

• Developing and drafting clear written documents and analyses for senior and executive level management.
• Establishing developing, and maintaining collaborative and effective working relationships with other division staff, management, vendors, outside agencies, community groups and the general public.
• Serving as an effective member of teams and working groups that can successfully communicate emergency management related concepts to a broad range of technical and non-technical staff.
• Presenting plans and proposals to key personnel.
• Applying project management techniques and principles.
• Managing multiple tasks, setting objectives/goals, and re-prioritizing as needed.
• Expertise in managing sophisticated and high-profile community mitigation, community preparedness, operational readiness, and/or public response and recovery programs.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Implementing the programs and services of an identified functional area within the Department
• Responding to inquiries and in effective oral and written communication.
• Reputation for calm and composure during chaotic periods, exercising a high level of tact, good judgement, discretion, and diplomacy and cooperative working relationships with diverse groups of people.

Physical Demands / Work Environment:

• Work is performed in a standard office environment.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.