Production Associate

Company Description

Publicis Groupe, known for its world-renowned creativity, best in class technology and data assets, and digital and consulting expertise, is one of the world’s largest communications groups in the world. With more than 80,000 people in over 100 countries, the Groupe has capabilities in Creative with agencies such as Leo Burnett and Saatchi & Saatchi, Media within Publicis Media, Digital business transformation with Publicis.Sapient, and Health & Wellbeing with Publicis Health.

Since 2014 and the acquisition of Sapient, Publicis Groupe has undergone a profound transformation by scaling a new model connecting data, creativity and technology. We continued that journey with the 2019 acquisition of Epsilon to further scale our data led offering and provide true momentum to our clients’ own transformation. This model, with a country led approach, is called the “Power of One” and gathers all capabilities of the Groupe under one roof, putting clients at the core of the organization.

Job Description

The Global Marketing organization is charged with bringing together Publicis Groupe’s marketing and digital business transformation offerings across creativity, media, data and technology, to drive business growth. The Business Development team sits inside this Marketing organization, responsible for New Business across the Groupe globally.

This is an exciting time to be joining the Publicis Groupe Business Development team. A new vision and structure for Business Development has led to the expansion of our Operations team to help us win more, more often. The Operations team supports large Global and local market pitches in the areas of pitch logistics and operations, as well as maintaining a self-serve function for markets to run regional and local pitches independently. A recent evolution is dedicating Talent to Production, born out of the need to pitch in different environments including virtual, in-person and hybrid scenarios.

The Production Associate will help and assist with pitch productions, reporting in to the Production Associate Director (US Lead). The ideal candidate will be a well-organized multitasker with a passion for assisting others and contributing to the team’s success. Superior organization and project management skills are essential, with the ability to keep an eye on the big picture. We are looking for someone who is highly motivated and who loves to make workflows/process simpler and more effective. This role will be a key part of the Global Business Development Production capability supporting, creating, and delivering great work that will have a direct impact on the growth of Publicis.

Responsibilities

• Assist on pitch productions

oRemote – Microsoft TEAMS or Zoom calls
oIn-Person
oHybrid – In-person and call participants

• Conduct desktop research to build a profile of the client we are pitching for e.g. looking at brand guidelines, client brief, client website, Social Media etc.
• Assist in the development of pitch production ideas and creating mood boards
• Source props and other key items
• Create, print and distribute key production documents including Pitch production packs, timing plans, scripts, run of show etc.
• Help manage schedules for production teams
• Work with our internal ReSources team to build and action logistics plans
• Help source vendor options
• Serves as a liaison with clients, consultants, and vendors/suppliers
• Track budgets for projects

oInternal budgets
oExternal budgets
oVendor Invoices/POs

• Capture photos and footage of projects
• Help update on-going process documents, playbooks and templates
• Other responsibilities as assigned

Qualifications
THE PERSON

• Bachelor Degree or 3 years of work experience
• High energy and self-motivated
• Strong communication skills – important when managing multiple stakeholders.
• Ability to learn quickly and solve problems.
• Detail orientated
• Ability to work in fast-paced environment with multiple priorities while maintaining strong focus on execution and results.
• Stays calm under pressure.
• Confidence to recommend improvements to processes and ways of working.
• Creativity mind-set and has an eye for Design
• Willing to travel
• Proficient in Microsoft Excel, Project PowerPoint, Word, and Outlook

Additional Information

All your information will be kept confidential according to EEO guidelines.