Police Records Clerk

**IF YOU PREVIOUSLY APPLIED FOR THIS POSITION, YOU DO NOT NEED TO RE-SUBMIT YOUR APPLICATION**
Definition: Under general supervision, performs a variety of specialized clerical and customer service work involving data entry, retrieving and verifying police records information and responding to requests for information from law enforcement officers, agents of the court, and the public. Police Records Clerk are assigned to shifts, which may include nights, weekends, and holidays. This job class is treated as FLSA Non-Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive list of tasks performed by all positions in this classification.

Tasks:
1. Codes and inputs a variety of case and offense records into a personal computer based records management system and maintains an accurate and current database of criminal activities.

2. Processes all requests for police reports or records, making copies of a variety of reports for law enforcement officers, agents of the court, and other authorized persons requesting copies.

3. Processes records checks of arrest, conviction, and traffic violations history in response to authorized requests.

4. Retrieves and disseminate subpoenas to sworn personnel.

5. Scans documents, files and maintains files of departmental records including police reports, computer records and other documents.

6. Greets individuals on the phone and in person to respond to numerous inquiries and requests.

7. Collects payments and fees for records and reconciles deposits of cash drawer.

8. Fingerprint individuals with the use of electronic scanning device.

9. Performs other job-related duties as assigned to maintain and enhance department operation.

Knowledge, Skills, Abilities and Other Characteristics:

• Knowledge of customer service and communication techniques.
• Knowledge of record keeping procedures.
• Knowledge and proper use of Business English including spelling and punctuation.
• Knowledge of the confidentiality requirements of police records and information.
• Knowledge of who is authorized to receive the various types of information available in the records systems.
• Knowledge in operating a personal computer and related software.
• Knowledge of SRPMIC Policies and Procedures and police department Operation Orders
• Skill in establishing and maintaining effective working relationships with law enforcement employees, agents of the court, and the public.
• Skill in understanding and following complex written and verbal instructions and procedures.
• Skill in operating a variety of standard office equipment

• Ability to respond appropriately to requests and inquiries in a tactful and courteous manner.
• Ability to perform multi-tasks with numerous interruptions.
• Ability to accurately proofread numerical and text data.
• Ability to communicate clearly and concisely both orally and in writing.

Qualifications:
Education & Experience: Graduation from high school or GED equivalent and experience equivalent to one (1) year of full time office/clerical support work; or completion of a post high school course in Office Practices, General Business, or closely related area. The ideal candidate should be able to type 35 wpm NET.

Special Qualifications: Successful completion of Police Department background investigation and polygraph.

Equivalency: Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.

Positions in this job class are subject to working a rotating schedule which may include nights, weekends and holidays.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate.

In order to obtain consideration for Community member/Native American preference, applicant must submit a copy of Tribal Enrollment card or CIB which indicates enrollment in a Federally Recognized Native American Tribe by one of the following methods:
1) attach to application
2) fax (480) 362-5860
3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.
The IHS/BIA Form-4432 is not accepted.
Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.