Police Property & Evidence Clerk I

FINAL FILING DATE: We are accepting applications until closing at 5 pm, February 1, 2021.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Police Property and Evidence Clerk I in the Police Department. The normal work schedule is 4 days per week, 10 hours a day; however, alternate work schedule options include 5 days per week, 8 hours per day, or a 9/80 alternative work schedule.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively: Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform responsible administrative duties related to the acceptance, storage, control and disposal of police evidence and property; to protect the integrity of evidence throughout the judicial process; and to ensure compliance with all State and local laws regarding the storage and disposition of property and evidence.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Police Property and Evidence Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Police Property and Evidence Clerk I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from the Police Property and Evidence Supervisor.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Receive, document, categorize, review and verify a wide variety of property and evidence, including but not limited to, hazardous and toxic materials, chemicals and substances and firearms; maintain a complete chain of custody; identify and resolve discrepancies in and contact sworn personnel as needed; determine and arrange for or transport evidence for additional outside analysis or storage.
• Receive requests from the public and outside agencies; provide information regarding procedures for obtaining property and evidence and laws governing the release of such.
• Process requests from the District Attorney’s Office; copy, prepare and maintain confidential and evidentiary documents, CDs, DVDs, photographs and other evidence; coordinate with District Attorney’s Officer for the review of such evidence; prepare evidence for court and document chain of custody.
• Perform research of case status to determine if evidence can be released or destroyed; determine ownership and follow policies, procedures and laws in the release and destruction of evidence.
• Conduct purging of property and evidence in compliance with department policies; obtain authorization and arrange for the destruction and disposal of property and evidence including hazardous and toxic materials, chemicals and substances.
• Release property consistent with department policies and procedures and State laws; prepare correspondence to property owner for the release of property.
• Maintain a variety of records regarding the receipt, storage, release and destruction of property and evidence.
• Perform self-audits of property and evidence, verifying location; arrange for and participate in narcotic, guns, and money audits; document and submit results of audit.
• Maintain legal custody and control of the property and evidence room with alarmed key card access; move and shift property and evidence as required to maintain storage levels; requisition materials and supplies, as necessary.
• Use safety precautions and follow Department procedures to properly handle firearms, weapons, chemical samples, blood, DNA, narcotics, syringes, toxic materials, money, valuable items, illicit material, and alcoholic beverages to prevent injury, avoid contamination and assure chain of custody.
• Work with sworn personnel to facilitate victim viewings of property and evidence, ensuring the safe keeping and chain of custody of said property and evidence.
• Testify in court regarding handling and chain-of-custody of evidence.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Basic techniques for effectively maintaining a warehouse environment.
• Principles and practices of work safety.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English language usage, spelling, grammar and punctuation.

Ability to:

• Learn to effectively process, handle, store and dispose of evidence and property.
• Intermittently review documents related to department operations; observe, identify and problem solve procedural issues.
• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 50 pounds or less.
• Learn basic techniques and practices of chain of custody rules used in law enforcement property and evidence processing, storage, and disposition.
• Learn to interpret and apply Federal, State and local policies, procedures, laws and regulations.
• Learn to understand, access and accurately interpret information from various law enforcement computer systems.
• Maintain accurate records and logs.
• Preserve confidentiality of sensitive materials.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

EXPERIENCE AND TRAINING

Experience:

No experience is required. Two years of increasingly responsible clerical and administrative support experience is preferred.

AND

Training:

Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

• Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the “Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored. I understand and agree with the above instructions.

• Yes
• No

• Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones.

• How many years of experience do you have performing duties related to the acceptance, storage, control, and disposal of police evidence and property?

• Less than 1 Year
• 1-2 Years
• 2-5 Years
• 5+ Years

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

For more information regarding the City's benefits, visit our website at here. This position is in RPA.