Payroll/HR Admin

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

• Maintain accurate employee data in payroll system and HRIS, and respond to payroll inquiries
• Prepare payroll related journal entries and reconcile payroll related general ledger accounts
• Resolve payroll tax related issues with payroll provider or 3rd party taxing authorities
• Compile all payroll data including but not limited to garnishments, vacation requests, and payroll deductions
• Interface with timekeepers ensuring accurate and timely submission of hourly employee payroll data
• Process bi-weekly payroll accurately and timely according to the deadlines
• Prepare and distribute payroll reports to management including but not limited to labor distribution and payroll summaries
• Ensure that semi-monthly 401(k) and benefit files are uploaded into payroll system
• Ensure accurate and timely submission of contribution to the company’s 401K plan
• Prepare required documents and reports for annual financial, worker’s compensation, and 401K audits and answer auditor’s inquiries
• Assist HR department as needed

Qualification/requirement:

• Associate's degree (A.A) or equivalent from two-year college or technical school or one or more years related experience and/or training; or equivalent combination of education and experience. Bilingual English/Spanish preferred.
• Proficient in ADP web based software and payroll processing as well as payroll procedures for multi-state offices
• Proficiency in Microsoft Applications Excel and Word
• Excellent analytical and problem solving skills; strong verbal and written communication skills
• Excellent interpersonal skills with ability to interact with all levels of employees
• Knowledge of payroll practices, principles, regulations, and procedures
• Ability to maintain confidential information
• Knowledge of federal and state HR regulations
• Advanced proficiency in Excel and HRIS systems
• Clear written and verbal communications.
• Good time management skills.
• Excellent attention to detail.
• Work well in a team environment.
• Able to maintain confidential information.
• Accomplishes all tasks as appropriately assigned or requested.

Americans With Disability Specifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.