Payroll Specialist II
- Full-Time
- Issaquah, WA
- King County Library System
- Posted 2 years ago – Accepting applications
Job Description
Payroll Specialist IIKing County Library System Service Center, 960 Newport Way NW, Issaquah, Washington, United States of America Req #62
CLOSING DATE: 8/19/2021 at 8:59pm
SALARY: $71,061.63 - $85,272.11
PAY GRADE: 16
JOB TYPE: Full-Time, Non-Exempt
POSITION: One
UNION REPRESENTED: No
LOCATION: Service Center, 960 Newport Way NW, Issaquah, WA 98027
DEPARTMENT: Human Resources
ANNOUNCEMENT:The announcement of this position has been provided internally to active KCLS employees and externally to the public.
APPLICANT ALERT:
Job Number: DF21-62
About the Opportunity:King County Library System (KCLS) in Washington State is seeking an experienced Payroll Specialist II to provide support to the Human Resources Department at the Issaquah Service Center. Come be a part of a collaborative team responsible for providing seamless, accurate, and efficient in-house payroll operations and reconciliations. The Payroll Specialist II provides responsive technical support, training, and dedicated customer service to library staff and managers at all service points of the organization. This position maintains the ongoing integrity of payroll functions and works closely with the internal accounting team to analyze and troubleshoot complex issues leading with professionalism and a growth mindset. This position also manages multiple and competing priorities and plays an important role in the synchronization and effectiveness of the payroll team.
The Payroll Specialist II position manages in-depth payroll reconciliations, creates high level reporting, and produces transactional and accrual entries. The position collaborates with third-party benefit providers in reconciling billing invoices and is responsible for standardizing and optimizing payroll functions, ensuring all aspects of payroll workflows are completed in an accurate, confidential and timely manner and in compliance with all applicable legal and organizational requirements.
REQUIRED: Applicants must attach a current resume and cover letter which addresses relevant work experience, education and training as it relates to this position.
About King County Library System (KCLS):
KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.4 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.
Approximately 1,200 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.
The King County Library System values diverse perspectives, lived experiences, and cultures. KCLS encourages people of all backgrounds to apply, including BIPOC (Black, Indigenous, and people of color), immigrants, refugees, women, LGBTQ+, individuals with disabilities and veterans. KCLS is committed to the full inclusion of all qualified individuals. As part of this commitment, KCLS will ensure that persons with disabilities and impairments are provided reasonable accommodations when needed to participate in the job application or interview process and/or to perform the essential functions of the position.
To request accommodation, please call 425-369-3224.
EXAMPLES OF DUTIES:Essential Duties/Major Responsibilities:
Any of the following duties may be performed. These examples are not necessarily performed by all incumbents, however, and do not include all specific tasks an incumbent may be expected to perform.
DESIRED MINIMUM QUALIFICATIONS:Education and Experience:
Preference will be given to candidates with the following:
SPECIAL REQUIREMENTS
Fundamental Payroll Certification (FPC) and/or Certified Payroll Professional (CPP) is a plus.
CORE COMPETENCIES:
Valuing Diversity – Manages relationships with all kinds and classes of people inclusively and equitably; respects, values, and encourages the unique dimension each employee adds to the organization and each member of the community brings to the whole. Seeks opportunities to learn from differences.
Customer Focus – Primarily focused on customer needs, able to deliver high quality, value added services. Constantly strives to find new ways to increase customer satisfaction and understanding, foster equitable services, and forge meaningful connections.
Ethics, Values, and Judgment – Exercises best judgment, trustworthiness, and professional standards of conduct; consistently demonstrates organizational values, moral principles, and accountability in behavior, character and action. Defends intellectual freedom and patron confidentiality.
Professional and Technical Knowledge – Demonstrates proficiency in professional and technical skills and/or knowledge in position related areas; purposely keeps up with current developments and trends in areas of expertise, in order to foster personal success and connections for others.
Communicates Effectively – Conveys ideas/information in a way that is clear, engaging, and suitable to the audience. Main point of their message is apparent. Listens more than they speak, responds appropriately. Seeks influence.
Decision Quality – Makes decisions and solves problems, can deal adeptly with varying levels of complexity, ambiguity, and risk; takes responsibility and accepts ownership for decisions regardless of the outcome. Responds promptly and appropriately in crises situations.
Work Quality – Inspires and strives for excellence in all aspects of work including setting high standards of performance for self and others; ensures that results are complete and accurate; exhibits attention to detail.
Accountability – Holds self, direct reports, and others accountable for achieving intended outcomes; follows up and monitors progress to ensure that things stay on track; models organizational values and norms.
PHYSICAL DEMANDS & WORK ENVIRONMENT:
Physical Demands:While performing the duties of this job, the employee is constantly using hands in conjunction with frequent finger use and typing, 10-key and this typing may be repetitive up to frequently. Constantly sits up to 2 hours at a time and seldom will stand and walk. Will frequently reach up to chest level with hands and arms to work at desk. The employee will occasionally lift to 10 pounds and seldom push carts with up to 20 pounds of force.
Work Environment:Work is performed in a normal office environment. Extensive PC work is required.
Interested applicants seeking additional information should contact KCLS Human Resources at employment@kcls.org.
Apply to this Job
Thursday, August 5, 2021
CLOSING DATE: 8/19/2021 at 8:59pm
SALARY: $71,061.63 - $85,272.11
PAY GRADE: 16
JOB TYPE: Full-Time, Non-Exempt
POSITION: One
UNION REPRESENTED: No
LOCATION: Service Center, 960 Newport Way NW, Issaquah, WA 98027
DEPARTMENT: Human Resources
ANNOUNCEMENT:The announcement of this position has been provided internally to active KCLS employees and externally to the public.
APPLICANT ALERT:
All applicants should be fully prepared to submit a complete application in one sitting as information could be lost if the applicant exits the Dayforce system prior to submitting their completed application.
Job Number: DF21-62
About the Opportunity:King County Library System (KCLS) in Washington State is seeking an experienced Payroll Specialist II to provide support to the Human Resources Department at the Issaquah Service Center. Come be a part of a collaborative team responsible for providing seamless, accurate, and efficient in-house payroll operations and reconciliations. The Payroll Specialist II provides responsive technical support, training, and dedicated customer service to library staff and managers at all service points of the organization. This position maintains the ongoing integrity of payroll functions and works closely with the internal accounting team to analyze and troubleshoot complex issues leading with professionalism and a growth mindset. This position also manages multiple and competing priorities and plays an important role in the synchronization and effectiveness of the payroll team.
The Payroll Specialist II position manages in-depth payroll reconciliations, creates high level reporting, and produces transactional and accrual entries. The position collaborates with third-party benefit providers in reconciling billing invoices and is responsible for standardizing and optimizing payroll functions, ensuring all aspects of payroll workflows are completed in an accurate, confidential and timely manner and in compliance with all applicable legal and organizational requirements.
REQUIRED: Applicants must attach a current resume and cover letter which addresses relevant work experience, education and training as it relates to this position.
About King County Library System (KCLS):
KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.4 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.
Approximately 1,200 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.
The King County Library System values diverse perspectives, lived experiences, and cultures. KCLS encourages people of all backgrounds to apply, including BIPOC (Black, Indigenous, and people of color), immigrants, refugees, women, LGBTQ+, individuals with disabilities and veterans. KCLS is committed to the full inclusion of all qualified individuals. As part of this commitment, KCLS will ensure that persons with disabilities and impairments are provided reasonable accommodations when needed to participate in the job application or interview process and/or to perform the essential functions of the position.
To request accommodation, please call 425-369-3224.
EXAMPLES OF DUTIES:Essential Duties/Major Responsibilities:
Any of the following duties may be performed. These examples are not necessarily performed by all incumbents, however, and do not include all specific tasks an incumbent may be expected to perform.
- Prepare and efficiently manage payroll processing, research and resolve discrepancies, and handle correcting entries.
- Enhance end-to-end payroll processing function and participate in cross-training.
- Prepare and reconcile life, health, dental, vision, cafeteria, and retirement system reports.
- Process off-cycle payrolls including partial pay-period rate increases and deductions.
- Perform special projects as assigned, including systems and process reengineering and user testing.
- Build comprehensive data reports and submit required information to government entities when necessary.
- Research, calculate and communicate overpayment discrepancies and compile reports for documentation and recovery of funds.
- Troubleshoot payroll issues using root cause analysis and implement preventative measures.
- Help with year-end activities such as reconciling and balancing cafeteria and retirement benefits based on annual limits.
- Address employee pay-related concerns and provide accurate payroll information, communicating with tact and discretion.
- Maintain payroll operations by following policies and procedures and report any needed changes or recommendations.
- Assists in internal, system-wide audits.
- Other duties as assigned.
DESIRED MINIMUM QUALIFICATIONS:Education and Experience:
Preference will be given to candidates with the following:
- Graduation from high school or GED, supplemented by some higher education or vocational training, specializing in accounting or general business.
- 5 years’ experience performing complex, full-cycle payroll processing and strong understanding of payroll taxes and gross to net calculations. Experience in public sector or government environment preferred.
- Proficient in Microsoft Excel.
- Experience in and thorough knowledge of Ceridian, JD Edwards, or other computerized information system related to payroll function.
SPECIAL REQUIREMENTS
Fundamental Payroll Certification (FPC) and/or Certified Payroll Professional (CPP) is a plus.
CORE COMPETENCIES:
Valuing Diversity – Manages relationships with all kinds and classes of people inclusively and equitably; respects, values, and encourages the unique dimension each employee adds to the organization and each member of the community brings to the whole. Seeks opportunities to learn from differences.
Customer Focus – Primarily focused on customer needs, able to deliver high quality, value added services. Constantly strives to find new ways to increase customer satisfaction and understanding, foster equitable services, and forge meaningful connections.
Ethics, Values, and Judgment – Exercises best judgment, trustworthiness, and professional standards of conduct; consistently demonstrates organizational values, moral principles, and accountability in behavior, character and action. Defends intellectual freedom and patron confidentiality.
Professional and Technical Knowledge – Demonstrates proficiency in professional and technical skills and/or knowledge in position related areas; purposely keeps up with current developments and trends in areas of expertise, in order to foster personal success and connections for others.
Communicates Effectively – Conveys ideas/information in a way that is clear, engaging, and suitable to the audience. Main point of their message is apparent. Listens more than they speak, responds appropriately. Seeks influence.
Decision Quality – Makes decisions and solves problems, can deal adeptly with varying levels of complexity, ambiguity, and risk; takes responsibility and accepts ownership for decisions regardless of the outcome. Responds promptly and appropriately in crises situations.
Work Quality – Inspires and strives for excellence in all aspects of work including setting high standards of performance for self and others; ensures that results are complete and accurate; exhibits attention to detail.
Accountability – Holds self, direct reports, and others accountable for achieving intended outcomes; follows up and monitors progress to ensure that things stay on track; models organizational values and norms.
PHYSICAL DEMANDS & WORK ENVIRONMENT:
Physical Demands:While performing the duties of this job, the employee is constantly using hands in conjunction with frequent finger use and typing, 10-key and this typing may be repetitive up to frequently. Constantly sits up to 2 hours at a time and seldom will stand and walk. Will frequently reach up to chest level with hands and arms to work at desk. The employee will occasionally lift to 10 pounds and seldom push carts with up to 20 pounds of force.
Work Environment:Work is performed in a normal office environment. Extensive PC work is required.
Interested applicants seeking additional information should contact KCLS Human Resources at employment@kcls.org.
Other details
- Job Family
ADMIN. SUPPORT
- Pay Type
Hourly