Payroll/ Payables Specialist

ABOUT COMMUNITY PROGRESS COUNCIL:

Community Progress Council invites you to be part of its team of dedicated professionals who work to help low-income individuals and families reach self-sufficiency. Our workforce of 240 employees is mission-driven to provide client-centered, coordinated services by building trusting relationships with those in need.

Community Progress Council is committed to creating a diverse, inclusive, and equitable organization to serve our community. CPC works to ensure all staff have the knowledge, values, and skills to empower clients and one another - respecting and welcoming each person's unique experiences and cultural differences.

As the community action Agency of York County, CPC offers services in more than 20 locations throughout the county. We provide our neighbors with opportunities in early childhood education, nutrition counseling, workforce development, housing and financial education and our Self-Sufficiency Program, all which support low-income individuals toward their goal of achieving financial stability.

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SUMMARY:

The Payroll/Payables Specialist provides support to the Fiscal and Human Resource departments by processing payroll, maintaining payroll records maintaining accounts payable in the accounting system, processing accounts payable analyzing data, and providing training on relevant CPC information systems. Assist the Controller with accounting duties and provide support for fiscal functions. Applies accounting principles to record and analyze financial information and prepares financial reports as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support Community Progress Council's Vision, Mission and Values by considering actions and decisions that support CPC's values-based strategic direction.
• Administers payroll with a zero errors objective.
  • Collaborates with the Fiscal team to ensure payroll is processed in a timely manner.
  • Reconciles benefit carrier invoices with employee withholding amounts on a monthly basis
  • Serves as the main point-of-contact for the payroll system; communicates with ADP Workforce Now account manager for assistance with system errors or concerns.
  • Supports researching and resolving payroll system problems, unexpected process flaws, and recommending solutions.
  • Responsible for accurately tracking and maintaining paid time off system; works closely with management to ensure timecards are approved in a timely manner and appropriate pay codes and program number allocations are accurate; ability to run accurate reports
  • Reviews year-end employee payroll information such as W-2 tax forms.
• Assures compliance with local, state and federal laws and standard payroll practices
  • Processes information properly, timely, maintaining physical and electronic files, and other processes and may perform quality checks for HR-related data.
• Manages purchase requests for proper documentation and appropriate budgetary source of funds as well as placing orders for departments as necessary.
• Manages accounts payable to include but not limited to: posting accounts payable entries, preparing invoices for payment, and printing and submitting payments via ACH or check.
• Maintains vendor w-9's and certificates of liability.
• Monitors prohibited vendor lists.
• Trains staff on procurement, purchasing, and payables processes and procedures.
• Assists in ensuring proper payment and processes are meeting funding requirements.
• Communicates with vendors and other customers to resolve accounts payable issues or problems.
• Performs reconciliations of all credit card accounts and maintains all charge card authorization forms.
• Assists department in pulling information required for funder monitoring and year-end financial audits.
• Maintains accurate and complete electronic and physical filing systems to ensure adequate documentation for auditors and to meet standard accounting regulations. Archives old fiscal files.
• All other duties as assigned

EDUCATION and EXPERIENCE:

Associate Degree in Business Administration, Accounting or equivalent with a minimum of three years' experience in Payroll, Bookkeeping and Accounting. Experience with ADP preferred, Payroll professional certification desired. Accounts Payable skills required.

CERTIFICATES, LICENSES, REGISTRATIONS:

National Sex Offender Registry, PA State Criminal History and Childline Child Abuse Certification required prior to hire; Department of Human Services FBI Clearance remaining clearance due within 45 days of hire date (proof of appointment required). A physical assessment including a tuberculosis skin test and Child Abuse "Mandated Reporter" training due within 90-days of hire.