Payroll Coordinator

Commonwealth Hotels is more than bricks and mortar. Our priorities are on people: to provide superior guest service for our guests, maintain a professional environment for our associates and manage our business with fiscal responsibility for owners. At every property and with every aspect of their stay, guests should expect to receive 100% satisfaction from each and every Commonwealth representative. Our associates strive to develop a special relationship with guests – making them feel welcome and at home. It is this added “personal touch” that will ultimately bring guests back to our hotels.

Another factor in our success is our associates. By taking care of our associates, they in turn take care of our guests. Commonwealth offers one of the most comprehensive benefit programs in the industry. Benefits like affordable medical insurance and retirement planning. Programs like our associate of the month and associate of the year, which awards trips for two anywhere in the continental United States. Social activities like our picnics and service awards luncheons. Most importantly Commonwealth is committed to open communication, orientation, training, annual evaluations, associate opinion surveys and an open-door policy. We believe in matching each position with the most qualified and talented individual available and to maximize full potential, with opportunities for growth based on ability and performance. Taking care of our associates means more than benefit programs, it means putting those associates in a positive and professional environment.

Commonwealth strongly believes and continually stresses that each and every associate has the power to guarantee guest satisfaction. We empower associates with the authority to make decisions that take care of the guest right away – no permission needed. At Commonwealth this trust and ability to make a difference creates a tremendous sense of pride and fulfillment for the associate. None of this would work without the high degree of teamwork and camaraderie fostered at all of our Commonwealth properties.

We are currently looking for a Payroll Manager to oversee our select service division of properties. This position is a mid-level management position and will report directly to the Senior Payroll Manager.

Job Description

As the Payroll Coordinator you will be responsible for the timely and accurate processing of biweekly payroll. Duties include: verifying timekeeping information to ensure the accuracy of the data received by the properties, researching and correcting payroll inaccuracies and providing a payroll preview for the properties to approve prior to processing payroll. Act as the support center point of contact for inquiries from associates and managers related to benefits, payroll, and HR related policies. Process various HR transactions, including new hires, departures, job and pay changes, and leave of absences.

• Assist in payroll function in a multi-state environment; process bi-weekly payroll in accordance with all Wage and Hour Laws and Federal and State Labor laws.

• Manage workflow to ensure all payrolls are processed accurately and timely.

• Prepare and review payroll reports and make necessary changes/additions.

• Processing of manual checks (if applicable)

• Maintain records of personnel-related data (payroll, personal information, medical, confidential, benefits, warnings, PTO, etc.) in both paper and data and ensure all employment requirements are met.

• I-9 documentation and correct completion of on-boarding paperwork.

• Update and maintain company policies and documentation.

• Monitor and submit invoices to facilitate supply payments.

• Process termination documentation and paperwork.

• Assist employees with work related concerns working coherently with the Vice President of HR.

• Assist with the preparation of the performance review process.

• Assist Vice President of HR and Senior Payroll Manager with any company related needs and documentation.

• Respond to any company related questions or concerns via phone, mail, fax or e-mail.

• Ensure compliance with all State and Federal laws and regulations which pertain to Human Resources by reviewing current management practices, implementing new procedures and communicating verbally and in writing any new requirements.

• Comply with attendance rules and be available to work on a regular basis.

• Perform any other job-related duties as assigned.

• Recommend strategies, processes and ideas to enhance the HR Team

Experience, Skills and Knowledge

• 2+ Years of Payroll experience preferably in Hospitality or similar industry.

• High School Diploma or equivalent required

• Previous experience with a payroll size greater than 1,500 employees.

• Solid understanding of payroll and payroll tax laws is required.

• Understanding of Human Resources practices and procedures as well as knowledge of State and Federal laws and regulations pertaining to Human Resources matters.

• Microsoft Office (Excel, Word, Outlook and PowerPoint)

• Previous experience working with Ceridian/Dayforce a plus.

• Excellent attention to detail.

• Able to maintain confidential information.

• Ability to work with all levels of management.

• Strong communication skills (both verbal and written).

• Fluency in Spanish highly desirable

Benefits Offered

• Health, Dental and Vision

• Basic Term Life AD&D

• Voluntary Life

• Short and Long-Term Disability

• Flexible Spending Accounts

• 401 (k)

• EAP

• Vacation and Personal Days

• Holiday Pay

• And Much More…

  EOE/DFW