Office Manager (Strong PR, HR, Accounting, And Operations)

Office Manager

Our Milwaukie office is expanding and we need the expertise of payroll, human resources, accounting, and some general operations! Fill this brand-new roll in Milwaukie, OR near 205. Must have at least 3 years’ experience in these areas. The main QuickBooks payroll is about 30 employees and ADP is about 50 employees.

We develop and build 100-600 unit apartment / townhome complexes in the tri-states and have other businesses (like property management, commercial buildings, storage units, memory care, assisted living facilities).

Experience in construction, property management, real estate development is very helpful.

GENERAL RESPONSIBILITIES:

• Process payroll/taxes through QuickBooks Assisted Payroll, ADP, and Paylocity for small companies
• Oversee / track time off (PTO, vacation, etc.)
• Manage all benefits including retirement benefits (Oregon Saves and SIMPLE IRA)
• Process terminations, offboarding, exit interviews
• Manage and perform day-to-day operations of H/R, payroll and related taxes, SAIF/ OSHA, census reporting, health insurance, retirement plan, other benefits, manage employee HR files

Must be able to work with a third-party HR consultant to efficiently obtain all the up-to-date documents, ensure compliance for the companies, and consult if there are employee topics that need to be addressed

• -Recruiting / job posting, manage hiring, onboarding, and orientations
• -Develop and maintain job descriptions for each roll
• -Track and assist managers with employee reviews
• -Overall Human Resources / Implement and maintain HR policies and systems
• -Maintain employee census and conduct any related reporting
• -Manage Inter Company communications and assist with organizational systems
• -Employee training, and development. Building and maintaining company culture
• -Maintain up-to-date HR guidelines (including handbook and all HR related forms)

Assist with managing the GL and property insurance of the various operational, development, construction, and company insurance policies.

Conduct a variety of accounting and administrative functions of the corporate office, including A/P, A/R, reconciliations, reporting, and more. Currently, there are no supervisory duties. This position reports to the Financial Controller.

SKILLS & QUALIFICATIONS:

• Knowledge of wage and hour laws
• Demonstrated proficiency in bookkeeping/accounting duties and processes
• Strong understanding of Human Resource Policies
• Computer literate – Excel, Word, QuickBooks – required
• Strong accounting skills
• Experience using Assisted Payroll QuickBooks for payroll is highly desired
• Analytical and problem-solving skills
• Experience with Paylocity and ADP a plus
• Experience with AppFolio and Builder Trend a plus
• Bachelor’s degree and HR certification highly desired but not required

REQUIREMENTS:

• At least 3 consecutive years with direct payroll duties and knowledge of HR
• Proficiency in computerized accounting
• Verifiable professional references.

In addition to your resume, please include a note about your interest in this role. Thank you!

Job Type: Full-time

Pay: $48,000.00 - $74,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We are taking appropriate precautions so that employees can work from the office

Education:

• Bachelor's (Preferred)

Experience:

• Payroll: 3 years (Preferred)
• QuickBooks: 3 years (Preferred)
• Human Resources: 3 years (Preferred)
• Accounting: 3 years (Preferred)
• Managing Property Insurance Policies: 1 year (Preferred)

Language:

• English (Preferred)

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place