Office Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as an Office Coordinator. The position of Office Coordinator with Continuing Medical Education at NYU Grossman School of Medicine reports to the Assistant Director of Continuing Medical Education. The position requires strong communications and organizational skills, excellent time management skills with an ability to prioritize, work well in a team setting, and show the flexibility to handle specific projects on an as-needed basis.

Job Responsibilities:

• Create all course materials, including collection of faculty disclosure and PowerPoint presentations, assembling of content and coordination of all materials
• Manage course app; set up courses, credit instructions, upload presentations and photos, handle all polling and Q&A (when applicable in-person)
• Liaise between CME office and AV consultant/platform vendor, ensuring they have all necessary information to work the course effectively
• Pack and unpack for all in-person CME courses
• Work course events (will involve early mornings, late evenings and weekends)
• Schedule meetings; maintain CME calendar, organize meetings and WebEx
• Maintain inventory, order office and course supplies (including tables), and maintain Course Setup spreadsheet
• Management of archived files, including tracking and destruction
• Mail packages as needed
• All other administrative duties as assigned

Additional Position Specific Responsibilities:

Proficiency in MS Office products, Adobe Acrobat Pro, databases and department specific applications. Effective organizational, communication and interpersonal skills required

Minimum Qualifications:

To qualify you must have a Bachelors Degree and at least 3 years of experience in an office setting or equivalent combination of education and experience.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.