Management And Program Analyst

DutiesSummary

This position is located in Office of the Regional Administrator, Office of the Assistant Secretary for Administration and Management (OASAM) in Philadelphia, PA.

This position is outside the bargaining unit.

No PCS is authorized.

Telework Eligible: 3 days



Responsibilities

The employee serves as an analyst and advisor to the Regional Administrator (RA) on administrative, programmatic, and human capital initiatives and operations.

The incumbent provides an extensive range of analytical and advisory services for assigned program areas in support of the RA and other OASAM divisions in the Philadelphia Region. These duties require the incumbent to have an in-depth knowledge of policies, procedures, and regulations related to the complexity of processes being studied, program administration, and the appropriate use of assessment techniques/ tools. The incumbent examines and provides updates on program recommendations from division heads and program managers. Serves as principal advisor and counselor to the RA in identifying, analyzing and resolving OASAM issues through coordination with the department and provides advice and support on policy, program goals and issues having a regional and/or national impact. Provides direction and administrative oversight in the optimal utilization and management of systems, such as overseeing research, studying trends identifying problems, analyzing options and making and communicating findings and recommendations to executive-level staff on problems and solutions to solve those problems. Independently coordinates and implements project initiatives, which involves: researching and analyzing data related to all program stages including market research, productivity improvement, management controls, and strategic planning; initiating and coordinating management and organizational studies, and cost benefit and feasibility analyses related to the Department's strategic plan and in cooperation with appropriate agencies; coordinating Regional Office activities with the National Office and other regions, agencies, and organizations; preparing reports on activities and trends concerning various program initiative areas; conducting research on prospective organizational partnerships with various entities in support of program initiatives; and developing and providing guidance and advice to regional offices as needed.

Serves as senior analyst and point of contact on Presidential and Departmental initiatives such as the Federal Activities Inventory Reform (FAIR) Act and the Cost Accounting Model. Keeps supervisor apprised of intra-office situations. In the absence of the RA assumes responsibility for ensuring that requests for action or information, which would normally receive the RA’s attention, are made known to responsible functional division chiefs. The incumbent is responsible for the coordination of the DOL Region III Annual Awards Ceremony, including planning and logistics. Serves as the Regional Telework Coordinator responsible for the Philadelphia Region telework program. Incumbent prepares confidential worksheets and other documents for the RA such as performance documents, etc. Develops and assists in the development and maintenance of OASAM Philadelphia Region Standard Operating Procedures (SOP’s) on office policies, procedures, and protocol. Leads or assists in initiating, developing and coordinating project plans, management, and organizational evaluations or similar studies as related to the Department’s and OASAM’s strategic plans. Serves as liaison between the RA and other offices outside and within DOL, REC, and FEB and with any committee or task force in which the RA participates. Identifies and tracks administrative areas that call for studies to improve the effectiveness and efficiency of management operations. Incumbent provides assistance and back-up support to the Financial Management Specialist /Training Officer who provides oversight and guidance to the regions for the department’s regional transit subsidy program, travel and training. Incumbent assists the RA in the coordination of analyzation of OASAM training and purchase requests before they are finalized and committed to budget, making recommendations as needed to keep within budget and prioritizing as necessary. Serves as the Regional Freedom of Information Act (FOIA) Coordinator, including receiving, recording and controlling all FOIA requests.

Travel Required

Not required

Supervisory status

No

Promotion Potential

13 - This position is at the full performance level.

• Job family (Series)

  0343 Management And Program Analysis

  Similar jobs
  • Analysts, Budget
  • Analysts, Cost
  • Analysts, Management
  • Analysts, Program
  • Financial Specialists, All Other
  • Management Analysts

• Requirements

  RequirementsConditions of Employment
  • Must be at least 16 years old and a U.S. Citizen.
  • Candidate required to obtain the necessary security/investigation level.
  • Requires supervisory probationary period if requirement has not been met.

  Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

  Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

  Reference the "Required Documents" section for additional requirements.

  Qualifications

  IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

  GS-13: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-12, in the Federal Service.

  This experience must have equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Experience managing financial functions to include office funding allocations, and reporting budgetary and procurement activities. Experience that demonstrates comprehensive knowledge of general management principles and practices sufficient to assess standard processes, such as space and overall facility management; personnel management, safety and health, labor and employee relations and compliance with labor agreements, congressional and FOIA. General knowledge and command of written communications skills in order to prepare reports and document results of studies and assignments; prepare policy papers and directives.

  Education

  There is no education substitution at this grade level.

  Additional information

  Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor’s Telework Program.

  DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

  Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

  
  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as a ICTAP or CTAP eligible and submit supporting documentation.

  Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

  Technical Competence - Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

  Strategic Thinking - Formulates effective strategies consistent with the business and competitive strategy of the organization in a global economy. Examines policy issues and strategic planning with a long-term perspective.

  Customer Service - Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations.

  Oral Communication - Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed.

  Writing - Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner.

  Creativity and Innovation - Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting edge programs/processes.

  The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc.). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

  
  
  To preview questions please click here.
  
  Background checks and security clearanceSecurity clearance

  Other

  Drug test required

  No

  Position sensitivity and risk

  Non-sensitive (NS)/Low Risk

  Trust determination process

  Suitability/Fitness

• Required Documents

  Required Documents

  The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

  The following documents are required from all applicants (PLEASE READ CAREFULLY):

  ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action” which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

  • WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.
  • Resume are required to provide a resume by creating one in USAJOBS or uploading one of your choosing. Cover letters are optional. To receive full consideration for relevant and specialized experience, please list month, year, and the number of work hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to the vacancy questionnaire.
  • Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

  The following documents are required if applicable:

  - Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP/CTAP Eligibility.

  - DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

  Special/Non-Competitive Appointing Authority Documents

  • Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements): (a) Military Spouses (MISP)
  • Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here.
  • Cover Letters are not mandatory and will not be used to verify experience, but may be submitted Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits

  Benefits

  Review our benefits

• Federal employees - Competitive service

  Current or former competitive service federal employees.

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Land & base management

  Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses
• Veterans

Current/former Federal employees w/ competitive/reinstatement eligibility; ICTAP/CTAP eligibles in local commuting area; VEOA and Land Base Management eligibles; individuals eligible for these non-competitive authorities: Military Spouse. Also advertised as job #DE-21-CHI-OASAM-0081 for non-status applicants; to be considered for each, apply to BOTH jobs.