Management Analyst
- Full-Time
- Washington, DC
- US Department Of Agriculture
- Posted 3 years ago – Accepting applications
- DutiesSummary
- As a Management Analyst, your duties will include, but are not limited to the following:
- Participates in developing and executing broad policies pertaining to overall administrative management activities.
- Develops operating procedures, policies, and instructions to facilitate and improve the effectiveness of these services.
- Manages tracking incoming/outgoing documents ensuring items have appropriate information attached and present for executive clearance.
- Ensures record retention is adequate and accessible for Continuity of Operations Planning purposes and other emergency planning purposes.
- Handles coordination and tracking of local, US, and international travel for the headquarters staff and projects.
- Assists with making travel arrangements within the Meeting Attendance System and the automated travel system.
- Facilitates meeting and conference support ensuring Senior Executive members have information needed for meetings and conferences.
- Processes time and attendance applications and other database management systems to input and query.
- Manages the new employee onboarding/out-processing for the program.
- Administers exit interviews for all employees and provides summary information and data bi-annually to the Director and Lead Program Analyst.
- Assists with running reports for time and attendance and conducts leave audits and time and attendance audits independently or for cause.
- Provides support for activities associated with the National Advisory Committee on Microbiological Criteria for Foods (NACMCF) in accordance with the Federal Advisory Committee Act (FACA).
- Job family (Series)
0343 Management And Program Analysis
Similar jobs- Analysts, Management
- Analysts, Program
- Directors, Management Information Systems
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- Management Information Systems Directors
Requirements
RequirementsConditions of Employment- Satisfactory background investigation and/or fingerprint check required.
- U.S. Citizenship is required.
- May be subject to satisfactory completion of one year probationary or trial period.
- If you are selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation.
- False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service.
- Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system.
- Federal law requires the use of E-VERIFY to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.
- Selectee must be able to obtain and maintain a security clearance. Failure to successfully meet these requirements could lead to adverse action proceedings including possible termination.
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
Time in grade:
Applicants must meet one year at the next lower grade to be considered for the next higher grade (e.g. one year at the GS-07 grade level for consideration for the GS-09 grade level.)
To Qualify At The GS-09 Grade Level:You must have at least 1 year of specialized experience at the GS-07 level in the Federal Service OR one year of equivalent professional work experience. Examples of Such Experience Include Duties Such As:
Providing administrative support such as managing records, tracking official agency documents. Gathering, researching, and providing technical information in response to inquiries. Coordinating meetings and conferences and managing flow of information in a scientific program. OR master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related.
To Qualify At The GS-11 Grade Level: You must have at least 1 year of specialized experience at the GS-09 level in the Federal Service OR one year of equivalent professional work experience. Examples of Such Experience Include Duties Such As: Experience managing domestic and foreign travel. Coordinating federal advisory boards in compliance with FACA regulations. Follow established financial management processes, identifying and reporting inconsistencies to senior analyst for further analysis. Assist senior program personnel in HR and managing onboarding/out processing of employees. Experience identifying, analyzing, and evaluating long-term implications of program plans and decisions. OR Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related
For more information on the qualifications for this position: Management and Program Analysis Series, 0343: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-ADMIN
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. EducationIf Using Education To Qualify: To use your education as a basis for meeting the minimum qualification requirements (MQR) for this position, you MUST submit academic transcripts demonstrating that you meet the qualifying educational requirements. If specific course work is required to fulfill the MQR, you must supply transcripts from each academic institution in which the required courses were taken to receive credit for that course work. See the "Qualifications" section of this announcement for more details.
Additional information
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, candidates are to ensure these requirements are met.
If you do not submit sufficient academic documentation demonstrating that you meet the eligibility and MQR for this position, your application will be deemed incomplete & any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. It is your responsibility to provide such evidence when applying. Click Evaluation of Foreign Education for more information or you will be ineligible for further consideration.- Career Transition Assistance Plan (CTAP), Reemployed Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applications must receive a rating of at least 85 out of a possible 100.
- Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDAs TARGET Center at 202-720-2600 (voice and TDD).
- This position is eligible for telework and other flexible work arrangements. Employee participation is at the discretion of the supervisor.
- It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. To see more information visit CHCO Council.
- More information on applying under special hiring authorities such as the Veteran's Recruitment Act (VRA), 30 percent disabled veterans, certain military spouses and Schedule A Disabled may be found on the USAJOBS website.
How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on your qualifications for this position as evidenced by the education, experience, and training you described in your application package, as well as the responses to the Occupational Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below. Applicants who meet basic minimum qualifications will be placed in one of two or three categories: Best Qualified, Well Qualified, or Qualified:
- Administration and Management
- Analytical Skills
- Interpersonal Skills
- Oral Communication
- Planning and Evaluating
- Writing
Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.
Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply" button to the right.
To view the application form, visit:https://apply.usastaffing.gov/ViewQuestionnaire/11008973
Background checks and security clearanceSecurity clearanceOther
Drug test requiredNo
Position sensitivity and riskNon-sensitive (NS)/Low Risk
Trust determination processSuitability/Fitness
Required Documents
Required Documents1. Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications. If you need assistance in creating a federal resume see this click here.
2. College transcripts: If education is required or you are using education to meet a qualification requirement, you must submit a legible copy of your college transcripts. An unofficial copy is sufficient with the application; however, it must include student name, school name, and enough information to validate qualifications such as course names, prefixes, grades, semester or quarter credit hours, date degree was award, etc. Further, if you are selected, you will be required to submit official transcripts prior to entering on duty. Education must have been successfully obtained from an accredited school, college, or university, visit Dept of Education Accredited Schools. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. For a list of private organizations that evaluate education, visit NACES. All transcripts must be in English or include an English translation.
You must submit the documents below if you claim any of the following:
1. Current and Former Federal Employees:- Most recent non-award Notification of Personnel Action (SF-50) showing that you are/were in the competitive service, highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND
- Most recently completed performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit a performance plan. [Note: FSIS bargaining unit employees are exempted from this requirement.] For more information click Competitive Hiring.
3. Schedule A, Persons with Disabilities Appointment: Sch A letter from a physician, local, state or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u). See eCFR Part 213.
4. Surplus or displaced employees eligible for CTAP, RPL, or ICTAP Priority: Proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.
5. Peace Corps Volunteers/Personnel: Documentation of no less than 36 months of continuous service without a break of 3 days or more and separated within the last 3 years.
6. Other Special Hiring Authorities: If claiming eligibility under a Special Hiring Authority not listed above submit appropriate supporting documentation. See Hiring Authorities.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
BenefitsA career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The position is in the Office of Public Health Science (OPHS), Resource and Program Management Staff (RPMS). RPMS provides all management, administrative, and budget support for OPHS programmatic oversight in areas of laboratory programs, special projects, training, and continuous improvement impacting FSIS. It provides management and financial oversight for the Accredited Laboratory Program.
Responsibilities
Occasional travel - You may be expected to travel for this position.
Supervisory statusNo
Promotion Potential11
HelpThis job is open to
- Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
- Federal employees - Competitive service
Current or former competitive service federal employees.
- Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
- Veterans