Litigation Support Specialist

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Job Description:

This work matters!

The Child Advocacy Section is looking for a Litigation Support Specialist (Office Specialist 1) to join the Portland Legal Support Team . Support Specialists with an eye for detail and thrive in a fast paced environment will excel as part of our team whose mission is to protect abused, neglected, and abandoned children.

If selected to join us, you will be a key member of a team tasked with supporting the work of Section Assistant Attorneys General who provide daily litigation support and legal services for the Oregon Department of Human Services Child Welfare. Apply today and your contributions will make a difference in the lives of one of Oregon’s most valuable resources, our children.

What You Will Do (in part)

You’ll be entrusted to:

• Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.

• Review docket reports and calendar related hearings.

• Open, close, and maintain physical and electronic filing systems.

• Contact clients, agency staff, other agencies, or the members of the public (in person, writing, or by phone) to obtain necessary case information.

• Read, sort, and distribute incoming mail.

• Create, format, and proofread documents.

• Respond to requests for general information and provide explanations to visitors and clients.

• Maintain state cars.

• Order, distribute, and maintain inventory office supplies.
  

Required Experience

• One (1) year of general clerical experience which included typing, word processing, or other generation of documents OR an equivalent combination of training and experience OR completion of courses or training in Office Technology. Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

• Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned in Oregon within 6 months of appointment.
  

Desired Skills, Experiences, and Attributes

• Demonstrated ability maintaining a professional and friendly composure in an environment with frequent interruptions.

• Experience organizing and prioritizing work duties.

• Experience performing data entry assignments efficiency and accurately.

• Proficient in the use of computers, including Microsoft Office Suite and the ability to learn and effectively utilize specialized software applications.

• Demonstrated effective oral and written communication skills.

• Demonstrated ability to work under pressure with strict deadlines.

• Experience maintaining confidentiality with sensitive case information.

• Ability to work with graphic and potentially upsetting material.
  

Preferred Skills

Preference will be given to candidates with the following skills, knowledge and experience.

• Knowledge and experience working with the Oregon Judicial Case Information Network (OJCIN) and the Oregon eCourt Case Information Network (OECI).

• Experience working with and supporting attorneys and other legal professionals or in public service.

• Recent college graduates with critical thinking experience.
  

What’s In It For You

• Exposure to a variety of operational areas within the Civil Enforcement Division (for those interested in future advancement opportunity).

• Permanent, full-time employment.

• Vacation, sick leave, 11 paid holidays a year, and special days off.

• Excellent medical, vision, and dental.

• Pension and retirement programs.

• Endless peer and management support, and representation by the Service Employees International Union (SEIU).

• Opportunity to expand your professional skills.
  

Application Process

• Click "Apply" and complete the online application and all supplemental questions.

• Attach your resume.

• Attach your cover letter. Include in your cover letter how you meet the duties and responsibilities of the position and the attributes listed in the “Preferred Skills” section of the announcement.
  

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both required documents didn't attach to your application, please email a copy to doj.recruitment@doj.state.or.us . Material will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply" , update your employee profile to reflect your Education, Skills, and Job History (including your current job).

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

For additional information regarding benefits and application assistance,

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301
DOJ.recruitment@doj.state.or.us

Phone: (503) 947-4328
Fax: (503) 373-0367