Legal Secretary Corporate & Executive Assistant

You are a Legal Secretary Corporate & Executive Assistant with at least five years of experience, looking for a full-time position with a property management company. You enjoy working independently, are self-motivated, and enjoy working on new projects without a lot of direction. If this sounds like you, please apply! Please note: cover letters are required; applications without cover letters will not be considered.

AGM Management LLC is an 80-person property management company that operates apartment buildings throughout the United States. We are growing rapidly and need someone organized and flexible, who enjoys working on a diverse array of projects. The position will work full-time out of our Troy, Michigan headquarters. The annual salary will be between $40k-$50k, depending on experience.

• Secretarial Tasks (50% of workweek):
  • Document preparation, file maintenance, scheduling,
  • Manage incoming and outgoing email correspondence
  • Manage completion of administrative tasks maintained in relational database

• Insurance (10% of workweek):

  • Run monthly reports to review for expirations
  • Contact insurance agent to obtain current certificates
  • Advise President of insurance premium increases
  • Maintain tracking spreadsheet of operating and maintenance expenses due from commercial tenants and ensure that monthly payments have been received

• Property taxes (10% of workweek):

  • Run monthly reports to make sure that property tax assessment notices have been received; follow up with assessor’s office if notice has not been received by due date
  • Notify President if assessed value has increased
  • Maintain tracking spreadsheet of property taxes due from commercial tenants and ensure that monthly payments have been received

• Expense reduction analysis (10% of workweek):

  • Figure out how much each property pays for common maintenance expenses, including rubbish removal, painting, cleaning, snow plow

• Mailing list management (10% of workweek):

  • Prepare quarterly mailing to property owners
  • Update owner database with the responses

• Mail sorting & scanning (10% of workweek):

  • Get mail and upload it to its proper folder on the server
  • Notify person responsible for acting on mail item and also save it to his/her mail folder
• Other administrative responsibilities such as filing, faxing, scanning, data collection, excel entry and tracking

• 5+ years of experience as legal secretary, executive assistant or related
• Bachelor's Degree
• Expertise in Microsoft Office Suite
• Familiarity with QuickBooks and Accounting a plus
• Excellent computer skills
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills

• Health insurance (employer paid)
• Vision insurance (employer paid)
• Dental insurance
• 4 weeks paid vacation
• Paid sick and bereavement time
• Monthly fitness incentive bonus
• SIMPLE IRA with annual employer contributions