Legal Process Clerk

THIS IS A CITYWIDE EXAMINATION

Under direct supervision, the Legal Process Clerk performs detailed clerical work involving the processing of legal actions The Essential Functions of this job may include but are not limited to the following. According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list.

1. Reviews, processes, routes, and files records such as marriage licenses, fictitious name statements, etc. and retrieves legal documents such as court orders using various physical and digital filing systems.

2. Responds to in-person, telephone, and online inquiries from the public, attorneys, litigants, witnesses, victims, police and other law enforcement agencies; provides information regarding court and office procedures to people within and outside the agency, and the general public; answers questions pertaining to regulation requirements of documents.

3. Checks physical files and utilizes computer programs to carry out research on records and locates requested information.

4. Assembles legal papers and case files for review, legal proceedings, and record keeping.

5. Files motions and other legal papers in Superior and Municipal Courts; makes entries in the Register of actions; maintains registers of cases bound over to Superior Court.

6. Obtains records of prior convictions and imprisonment of felons by contacting criminal justice agencies; reviews and routes motions to expunge, seal and destroy records.

7. Types forms, memoranda, correspondence and notices and performs data entry functions; scans and digitizes documents for record keeping.

8. Examines legal documents to determine acceptability for recording or filing; assesses and collects fees and taxes.

9. Distributes mail and delivers legal papers to courtrooms.

10. Tallies and records dispositions of cases.

11. Complies by departmental customer service policies in dealing with the general public.

Nature of work: The nature of this work is that some positions may require considerable public contact and this work may include carrying and lifting heavy file and/or storage containers that could weigh up to 25 pounds.

One (1) year (equivalent of 2,000 hours) of verifiable experience processing and/or researching documents in accordance with laws, codes and/or regulations in one or more of the following areas: legal, governmental, real estate or financial services environment.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included in the “Education” and “Training and Employment Record” sections of the City and County of San Francisco online application by the filing deadline. A resume does NOT substitute for this section of the City application and will not be considered in determining whether you meet the minimum qualifications.

Verification:
Applicants may be required to submit verification of qualifying education and work experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456. Applicants should keep copies of all documents submitted, as these will not be returned.

Verification of required work experience typically must be on the employer’s letterhead, and must include the applicant’s name, job title, description of job duties, dates of employment, hours per week, and signature of the employer, supervisor, or appropriate representative.

Note: Falsifying one’s education, training or work experience, or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

CONDITION OF EMPLOYMENT: All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment. For details on how it is applicable to your employment, please click here.

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

• Select the desired job announcement

• Select “Apply” and read and acknowledge the information

• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

• Follow instructions on the screen

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

We Communicate by email:

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept

up to date. Also, applicants must ensure that emails from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu).

Experience and Education included in your application:

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Word of advice:

After the submission of each application, applicants will receive a confirmation email that their online application has been received. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Questions about the application process:

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Hana Mendoza, at 415-557-4808 or by email at hana.mendoza@sfgov.org.