Human Resources Administrative Assistant

Reports to: Employee Relations Manager

The Human Resources Administrator (HRA) thrives in a fast-paced environment, can multitask, and wants to be part of an exciting growth-oriented organization. The HRA assists the Employee Relations Manager in maintaining Human Resources and corporate records, provides administrative support involving personnel, and training matters, supports payroll processing; and answers basic policy-related questions. Needs to be a self-starter and possess the ability to take initiative to complete tasks.

Entry level Human Resources position.

Job Requirements:

• Serves as custodian of Human Resources documents and records.
• Processes employee information, including personal data, payroll, tax data, performance reviews, transfers, and terminations; enters data into company systems.
• Initiates and monitors background checks and communicates results to hiring manager; follows through on administrative matters as required by federal, state, and local laws.
• Monitors compliance with I9, OFCCP and Human Resources policies, practices, and procedures.
• Maintains complete, accurate filing system to facilitate immediate document retrieval.
• Compiles data from personnel records to prepare reports and logs; creates and maintains database and spreadsheets.
• Copies files to help prepare for legal proceedings.
• Answers associate requests and questions with escalation as needed; directs associates to appropriate resources.
• Opens incoming correspondence; determines priority, routing and action items as needed.
• Establishes and maintains inventory of recruiting and onboarding materials.
• Supports the process for selecting and onboarding new associates by scheduling appointments; helps candidates and associates complete paperwork.
• Supports employee relocation programs.
• Maintains company bulletin boards to ensure compliance with federal, state, and local posting requirements.
• Maintains confidentiality in all matters.

Performs other duties as assigned.

Skills Required:

• Attention to Detail
• Teamwork
• Administrative Data Entry
• Communication Skills – Verbal and Written
• Professionalism
• Ability to Multitask in a Fast-Paced Environment
• Time Management
• Ability to trouble shoot issues with office equipment a plus.

Qualifications Needed:

• College degree preferred
• Recruiting experience preferred
• Proficiency in Microsoft Office Suite and the desire to learn new programs required
• Spreadsheet development

Skills Required:

• Attention to Detail
• Teamwork
• Administrative Data Entry
• Communication Skills – Verbal and Written
• Professionalism
• Ability to Multitask in a Fast-Paced Environment
• Time Management
• Ability to trouble shoot issues with office equipment a plus.

Qualifications Needed:

• College degree preferred
• Recruiting experience preferred
• Proficiency in Microsoft Office Suite and the desire to learn new programs required
• Spreadsheet development