Human Resource/Payroll Coordinator - Wayland

Royal Wayland Nursing & Rehabilitation Center is currently looking for a (Part-time) Human Resource/Payroll Coordinator to join our team.

Days - 24 hours per week (Flexible schedule - Monday essential to process payroll).

Combination of HR/Payroll (16 hrs per week), along with Business Office Manager duties (8 hours per week).

LTC experience preferred (for BOM), strong payroll, HR, HRIS

The ideal candidate would be responsible for a variety of Payroll and Human Resources related tasks. The HR-Payroll Coordinator will be the primary processor of a weekly payroll. Administrative tasks include but not limited too; entering all new hires into HRIS system, processing personnel changes, personnel transactions, maintaining employee files, medical files and I9 files.

HR PAYROLL

• Responsible for accurate and timely weekly payroll processing for facility.
• Processes and enters all new hires into HRIS system.
• Prepare and review payroll account reconciliations.
• Oversee the maintenance of current employee data systems, ensure all payroll information and records are maintained in accordance with statutory requirements.
• Calculates and processes miscellaneous payments such as bonuses and retroactive payments.
• Maintains payroll and related records including the use of vacations, holidays, sick days, and miscellaneous leaves of absence.
• Responsible for all HR filing, records maintenance and general overall department organization.
• Maintain consistency between policies, procedures, and practices for facility.
• Ensure compliance with all applicable federal and state laws.
• Work directly with Payroll Specialist and HR Specialist on special projects, open enrollment, benefits processing, 401K enrollment, ACA audits, mandatory notices and compliance reporting.

Core Job Responsibilities - Business Office

Direct facility’s accounts receivable under supervision of CFO and Director of Accounts Receivable
Participates in weekly Medicare meeting and monthly triple check meeting
Responsible for private aging and maintaining DOS averages
Verify admissions and payer source
Meet with families to review coverage upon admission
Ability to initiate and code PPS billing
Knowledge of Medicaid eligibility process
Maintain daily census
Maintain PNA according to regulations
Other duties as needed
Experience with Matrix software preferred but not necessary
Key Educational/Professional Requirements

3+ years Experience with Medicare, Medicaid and other insurance vendors
3+ years Experience with Accounts Receivable, preferably in a healthcare or long-term care environment
Proven ability to meet tight deadlines

• Experience with payroll database and payroll practices, solid computer skills, including Excel, MS Office
• 2 to 4 years’ administrative experience, or equivalent HR experience preferred.
• Must maintain highly confidential information
• Must be a self-starter with strong attention to detail, excellent communication and organizational skills
• Proven ability to act independently.
• Payroll Based Journal (PBJ) reporting a plus, but not required

Royal Wayland has been providing skilled nursing services to this peaceful Metro West community since the 1970s and became part of the Royal Health Group in 2016. Royal Wayland is centrally located in the Village of Cochituate, home to Lake Cochituate, Dudley Pond and hundreds of acres of preserved forests and marshes. Wayland’s intimate, home-like atmosphere offers the opportunity for residents to develop relationships with both care-givers and administrators ensuring personalized attention and the highest quality of care.

Equal Opportunity Employer

Royal Health Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Royal Health Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.