Health System Administrator (Assistant Medical Center Director)

This position is located in the Office of the Director of the Northport Healthcare System. The Health Systems Administrator - Assistant Medical Center Director functions as a member of the executive staff, in partnership with the Chief of Staff and the Medical Center Director.

Responsible for the full range of administrative functions that fall within assigned program areas. Provides direct supervisory oversight and responsibilities for the following service sections: CBOC Administrator, Director's Office Staff Oversight, Fire Department, Data Management Department, and Facility Strategic Planning Section. The incumbent provides direct administrative oversight of the operation and planning associated with the five CBOCs and two Veteran Community Centers. Additionally, the incumbent serves as the medical center liaison for Human Resources, Prosthetics Service, Biomedical Services, as well as the National Cemetery Administration and the Long Island State Veterans Home.

Incumbent serves as the Assistant Director for the entire healthcare system, provides operational oversight and functions as the Administrator in Charge for the day-to-day operations of the five VA Clinics: Riverhead VA Clinic; Patchogue VA Clinic, Bayshore VA Clinic, East Meadow VA Clinic, and Valley Stream VA Clinic. Specifically, this includes providing guidance, fiscal responsibility, administrative and clinical function oversight to the CBOC coordinator in order to develop, facilitate, and execute contracts associated with the CBOC leasing to ensure that the efficiency and effectiveness of patient care remains consistent with organizational goals and objectives.

The incumbent serves as authority over respected functional areas of the Medical Center, and in tandem with top management, brief and advises on day to day basis in partnership with the Medical Center Director, Associate Director, Chief of Staff (COS), and Associate Director for Patient Care Services (AD PCS). Participates fully in policymaking and management decisions affecting the organization. Incumbent supports multiple facets of continuous readiness for all accrediting bodies, including The Joint Commission, Long Term Care Institute, and CAP for laboratory.

The incumbent oversees the facility Fire Department and Facility Paramedics. This section is directly responsible for providing Life Safety and Fire Safety oversight to the Medical Center, Community Living Centers, Residential Treatment Programs, and onsite contracted service housing (homeless shelter). The Fire Safety Team supports Life Safety Inspections for the CBOCs, Veteran Centers, as well as the Long Island State Veterans Home. In addition, the Fire Department is responsible for the medical transportation of acutely ill patients to the medical center Emergency Room.

The incumbent is responsible for implementing VA Central Office policies and regulations and governing administrative aspects of the health care facility. In order to affect the policies, the incumbent must apply skills in management theory, cost-benefit analysis, data gathering, and statistical analysis. Actively participates with senior management in developing and implementing planning initiatives and goals, which may be short-range as well as long-range. Some of the functions of this position involve different worksites and requires the analysis of many complex problems.

The incumbent oversees the administrative staff associated with the Medical Center Director's Office which support the Associate Director, Chief of Staff, and Associate Director of Patient Care Services as well as the Director's Office. The incumbent provides direct supervision service Administrative Officers or function in that capacity where none exist.

Evaluates needs of the various worksites and establishes processes to improve delivery of both administrative and clinical services. Included are plans that provide effective distribution of resources needed to accomplish the mission of the healthcare facility within those resources. Responsible for implementing and completing performance improvement reviews. These reviews will assure that the services provided by the healthcare facility are within the acceptable standards set by the accrediting agencies, which govern the quality of care for the health care facilities.

Performs other duties as assigned.

Work Schedule: Monday through Friday from 8:00am to 4:30pm
Compressed/Flexible: Not available
Telework: Not available
Virtual: This is not a virtual position.
Position Description/PD#: Health System Administrator (Assistant Medical Center Director)/PD21U02-O
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Required.

Not required

Yes

None

• Job family (Series)

  0670 Health System Administration

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• Requirements

  RequirementsConditions of Employment
  • You must be a U.S. Citizen to apply for this job
  • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza and Coronavirus Disease 2019 (COVID-19) Vaccination programs are requirements for all Department of Veterans Affairs Health Care Personnel (HCP)
  QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/23/2021.
  
  Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
  
  Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
  
  You may qualify based on your experience as described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Specialized Experience is executive level analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. In addition, applicants must also possess experience that demonstrates: (1) Management ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and (2) Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs. Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hour worked per week.
  You will be rated on the following Competencies for this position:
  
  • Administration and Management
  • Financial Management
  • Human Resources Management
  • Leadership
  • Organizational Awareness
  • Planning and Evaluating
  
  
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
  
  Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
  
  Physical Requirements: Most of the work performance is at a desk, in an office setting. The position does require touring of the medical center for direct supervision, survey and environment of care issues. The incumbent occasionally carries books and papers to and from meetings and conferences
  
  For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education

  There is no educational substitution at this grade level.
  
  
  

  Additional information

  VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
  
  Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
  
  Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
  
  The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
  
  Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
  
  It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
  
  This job opportunity announcement may be used to fill additional vacancies.
  
  Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
  
  For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
  
  If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
  
  Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
  

  Background checks and security clearanceSecurity clearance

  Other

  Drug test required

  Yes

  Position sensitivity and risk

  High Risk (HR)

  Trust determination process

  Suitability/Fitness

• Required Documents

  Required Documents

  To apply for this position, you must provide a complete Application Package which includes:
  

  • Resume
  • SF-50/ Notification of Personnel Action
  
  
  The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  
  • Other (1)
  • Other (2)
  • Resume
  • SF-50/ Notification of Personnel Action
  
  
  SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
  • Most recent SF-50 if you are a current or former Federal employee
  • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
  • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
  • Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held; or
    • Promotions with an effective date more than one year old; or
    • SF-50's at the highest grade held with an effective date more than one year old.
  Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.
  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Internal to an agency

  Current federal employees of this agency.

This vacancy is only open to permanent employees of the Northport VA Health Care System, NY.