Group Exercise Administrative Assistant

The YMCA GROUP X Administrative Assistant will be responsible for Group X administration and business matters including but not limited to; Group X Instructor payroll, hire process, MINDBODY and sub system, Group X metrics, and instructor training compliance. Communicate with outside parties for education trainings, conferences, and virtual opportunities.

Reports to: Association Director of Group Exercise

Position Requirements:

• Ability to analyze numerical data and analytics
• Strong verbal and written communication skills
• Working knowledge of Microsoft Office Applications such as Sharepoint, OneNote, and Excel
• Working knowledge of MINDBODY
• Ability to work collaboratively cross-functionally
• Ability to prioritize tasks and processes
  

Responsibilities:

• Respond to staff and member questions/help regarding group fitness classes, scheduling, MINDBODY app and virtual platform
• Maintain current branch and virtual schedules
• Ensure classes are covered and facilitate sub procedures in branches and through our virtual branch schedule/software
• Ensure class attendance is being recorded properly and accurately
• Is able to maintain virtual group exercise database and keep up to date with subscriptions
• Collets data and can present data to Area and Association Director or branch leadership when requested
• Record and approve payroll information in accordance with payroll schedule.
• Is able to communicate with supervisor regarding payroll procedures and deadlines
• Collects and stores data on equipment inventory.
• Sets up Constant Contact emails to staff and sets up department events and meetings.
• Assists with auditing branch websites and updating if needed

• High School Diploma
• Previous experience with multiple formats of group exercise class instruction
  experience teaching multiple formats of group exercise
• Computer skills are required; proficient in Microsoft Office tools, especially Excel, SharePoint, and OneNote
• Experience working in MINDBODY software
• Previous experience managing payroll
• Customer service experience required in working with customers and providing member and staff support
  

Benefits: Health, Dental, Vision, Long & Short-Term Disability, Medical and Dependent Care Reimbursement Plan, Employee Assistance Plan, Free family membership, Discounts on Y programs including summer camps, enrichment classes, youth sports, childcare and more! Eligible to enroll in a 403 (b) tax deferred account at beginning of employment. 12% paid by the YMCA upon meeting eligibility requirements. (PTO) Paid time off based on hours worked and years of service. Training and leadership development opportunities. Employee referral awards of $50 and up.

Pay Rate: $14.00 per hour