Front Desk Receptionist (with Administrative Assistant Responsibilities)

HILGARTWILSON, a Civil Engineering firm, is seeking an experienced Front Desk Receptionist with administrative assistant responsibilities to become a part of our growing team.

Front Desk Receptionist Essential Duties

• Prepare lobby and conference rooms for business hours (appearance and stocking, activate phones)
• Professionally respond to all incoming calls
• Greet clients and other visitors and announce arrivals
• Coordinate with building management regarding concerns, repairs, and maintenance
• Coordinate food orders for client and employee meetings
• General office and breakroom housekeeping (keep organized and tidy)
• Order office supplies
• Contribute to team effort by accomplishing related results as needed

Coordinator Support Essential Duties

• Scan, including saving documents to appropriate folders
• Manage courier pickup and delivery
• Fold, roll, print, and staple large plan sets
• Bind reports
• Assemble submittals
• File both hard and electronic files
• Gather and sort documents and information
• Complete documents by entering/typing data from source materials
• Revise documents by entering/typing information
• Verify documents by proofreading and checking requirements

Qualifications

• 2+ years in a receptionist (with administrative responsibilities) role in a fast-paced, professional office environment
• Strong communication and interpersonal skills (via phone, e-mail, and in-person)
• Excellent organizational skills with an ability to think proactively and prioritize work
• Knowledge in Microsoft Word, Excel, Outlook, and Adobe Acrobat
• Reliable transportation and clean driving record required
• Team player

Hours

Monday-Friday 8:00am-5:00pm

Compensation and Benefits

• Compensation includes competitive salary commensurate with experience and year-end performance-based bonus opportunities
• Company benefits include: Medical, Dental, Vision, Short & Long Term Disability, and 401k