Facilities Supervisor

Facilities Supervisor
Job No: 496022
Work Type: Staff Full-time
Department: Facilites & Maintenance
Location: Wilf Campus, 500 West 185th Street, NY, NY
Categories: Facilities/Maintenance

Position Summary:

Reporting to the Manager of Facilities Services who provides general direction and coordination of work, the Supervisor, Facilities Services is responsible for the supervision, training, record keeping, and coordination of event preparation and breakdown for Custodial and Maintenance staff. The supervisor oversees the daily operational and personnel activities of the department's Custodial staff including Mechanics and Trades in campus buildings, to include Residence Halls, offsite locations, and grounds. The Facilities Supervisor will also conduct daily campus and building inspections and provide daily inspection reports and feedback to the Manager for Custodial Services and the Manager for Facilities Operations & Maintenance.

The schedule is Mon-Thurs.- 8am-5pm, Friday 8am-2:30pm.

Position Responsibilities:

• Supervise, train, and instruct assigned unionized personnel in the care, cleaning, and upkeep of all YU Facilities, including Residence Halls and Academic Buildings.
• Inspect assigned areas; ensure that departmental/facility cleanliness standards are met.
• Evaluate the performance of employees against established standards and counsels them on performance; takes or recommends corrective or disciplinary action when necessary.
• Responsible for personnel administration of unionized Custodial staff and its many related activities including employee records, time keeping, accrued leave balances, etc.
• Instruct employees in methods and use of Custodial materials, equipment, and supplies.
• Requisition Custodial and maintenance supplies, equipment and parts as needed and test new products. Maintain inventory of equipment and Custodial supplies.
• Supervise preparation for special events; set-up, break-down, cleaning, etc.
• Work with the Residential Life housing office during summer months to ensure that Residence Hall rooms are ready when occupants arrive; coordinate work between arriving groups so that all rooms are cleaned and ready at that time.
• During daily walkthrough, provide repair and maintenance notes in report to Management.
• Assure that the rules and regulations of the College, policies and procedures of the Physical Plant, and all safety regulations are known and observed by staff.
• The Supervisor will work in close association with the various Departments of the College to identify and facilitate service delivery to those Departments.
• Attend required training sessions to improve work methods, knowledge of equipment, supplies and safety methods.
• In absence of Facility Managers, the Supervisor, Facilities Services will act as the primary conduit for all physical plant issues.
• Provide lead and coordination of facility related emergencies, including commercial tenant issues and applicable outside agencies.
• The Supervisor, Facilities Services will act as the primary contact for all outside vendor activity during office off-hours and weekends.
• Submit requests for supplies and equipment.
• Perform related duties as assigned.

Experience & Educational Background:

• Associates degree and three to five years' experience in facilities services: or high school diploma and 5 - 7 years' experience working in facilities services.
• Minimum of three years' experience supervising a large (20+) staff.
• Proficiency with computer technology, including but not limited to Microsoft Office, Mac software, inter/intranet use and proprietary work order systems.
• Must be willing and able to work occasional evenings and weekends as required.
• May be required to work extended hours or be called in to work during inclement weather or for vacation/sick coverage.
• Experience within an educational or similar institution.
• Experience managing union-represented staff strongly preferred.

Skills & Competencies:

• Working knowledge of Custodial equipment and chemicals; demonstrated general knowledge of cleaning terms and safety procedures related to handling of cleaning solutions, supplies and equipment.
• Ability to conduct employee training sessions in care and operation of institutional equipment and proper use of institutional cleaning chemicals, equipment, hazardous materials, etc.
• Demonstrated ability to establish and maintain effective working relationships with diverse constituencies.
• Ability to effectively and clearly communicate orally, electronically and in writing.
• Ability to maintain records; write reports as required.
• Ability to coordinate the work activity of assigned staff and report daily back to Manager.
• Ability to remain calm and stay focused while carrying out the functions of the position during stressful conditions (Commencement, Alumni Weekend, Move-Out, Move-In etc.).
• Excellent problem-solving skills and sound judgment; ability to understand and apply the College's and Department's policies and procedures.
• Interact directly with other Facilities Services staff and community members including Public Safety Officers, students, staff, and faculty members.
• Ability to maintain a professional working relationship with others that is supportive of the Facilities Services mission.
• Problem-solving skills sound judgment and ability to understand and apply the College's and Department's policies and procedures.
• Ability to maintain confidentiality.
• Ability to work effectively in a service-oriented environment subject to frequently changing priorities which may require re-prioritization of daily operations. Ability to kneel, crawl, bend, stoop, push, pull, lift, and carry objects up to 50 lbs.
• Ability to climb up and down ladders.
• Ability to climb up and travel downstairs.
• Most work is performed inside; some work on campus or building exterior may be required as well as traveling to various locations.

About Us:

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.

We are a leading global educational institution that employs 2,000 people across our various campus locations - Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University's retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.


Application Instructions:
To apply, visit https://careers.pageuppeople.com/876/cw/en-us/job/496022/facilities-supervisor

Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.
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