Executive Assistant

What it's about

We are looking for a tenured Executive Assistant who will work closely to support the Chairman of the Board, Partners Group USA, Lead Director and various Board members. This is an opportunity to partner and collaborate with dynamic leaders, focusing on growing our global business.

Duties & Responsibilities:

• Act as representative of Partners Group regarding internal and external relations and correspondences and screening communications
• Efficient calendar management, keeping principal advised immediately of changes
• Ability to interact with poise and professionalism to high profile senior business and personal contacts across various time zones
• Request meetings and calls on behalf of principal
• Correspondence and dictation on behalf of principal
• Constant monitoring of all Inboxes, being proactive where appropriate
• Monitoring of travel and timely advising of changes
• Trustworthy handling of credit card and banking transactions
• Coordinate international and domestic travel; prepare itinerary and logistics
• Process expense reports
• Prepare monthly invoices for Chairman's billable hours
• Interact with various payment channels for expense reimbursements
• Coordinate, host and participate in MS Teams video conferences as appropriate
• Assemble and print meeting agendas and hand-outs, and take meeting minutes as necessary
• Assist with various philanthropic duties (i.e., Board calls, meetings, events, travel)
• Track internal and external contacts, and maintain contact database
• Track Board member activity in PG Alpha, maintain travel calendar for taxation
• Assist with event coordination, both domestic and international
• Operate independently with minimal supervision
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends)

• 10+ years of experience supporting administrative functions at the executive level for a medium to large corporate company
• Bachelor's degree preferred
• Proficient in MS Office Suite, and demonstrable ability to learn new software/systems
• Use of Siebel and/or Concur is preferred
• Excellent written and verbal communication skills
• Ability to work proactively and maintain strict confidentially, while multi-tasking and meeting deadlines
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Team player with a positive attitude, friendly and outgoing demeanor to support client-facing department
• Extremely organized, with high attention to detail
• Strong interpersonal skills, poise and sophistication with the ability to interface effectively with a wide variety of internal and external clients

What we offer

Partners Group is a global financial institution that retains the culture, pace, and agility of a start-up. As a growing firm, we are committed to attracting, developing, and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. Our offerings include:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive benefits and wellness package, including medical, dental and vision coverage
• 401k (Roth and pre-tax options) with company match
• 25 vacation days, and 13 holidays annually
• One-month sabbatical after every five years of service
• Company paid life and disability insurance
• Education assistance program
• Lunch stipend
• Fun office and team events, including volunteer opportunities to connect with and help our local communities
• Partners Group compensation has a long-term outlook and philosophy, and our total compensation emphasizes performance based long term incentives. Base pay and a performance-based bonus and equity are part of the total compensation package

Make an impact on the organization by taking a lead role in the growth of our US business. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

At Partners Group, we thrive on new ideas for the benefit of our clients, our employees and our community. We are proud to be an equal opportunity employer and support diversity of perspectives.