Exec. Administrative Assistant

TITLE: Exec. Admin Asst.

SUMMARY: Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare agendas and make arrangement - such as catering for luncheons, for committee, board, and other meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and supporting accounting and contracts dept. as needed.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Provide clerical support to other departments.
• Attend meetings to record minutes.
• Process payroll information.
• Interpret administrative and operating policies and procedures for employees.
• Work with Human Resource Dept. to establish and oversee administrative policies and procedures for offices or organizations.
• Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
• Compile, transcribe, and distribute minutes of meetings.
• Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Performs related duties as needed by supervision.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

EDUCATION and / or EXPERIENCE:

• High school diploma or general education degree (GED); or completion of technical program – Associate/Bachelor’s Business degree preferred
• Two – three years of experience as an administrative / clerical assistant in a manufacturing / engineering environment.
• Utilizes Microsoft Office packages to include Excel, Word, PowerPoint, Access, and Outlook.
• Must have a good command of the English language, both written and verbal.
• Subject to drug and alcohol testing.
• Current U.S. Citizenship required.
• Subject to a background check.
• Subject to drug and alcohol testing.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essentials functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, stoop, and bend. The employee frequently is required to use hand to finger, handle, or feel objects, tools, or controls and climb or balance. The employee is occasionally required to walk; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.

The employee must regularly lift and / or move up to 10 pounds, frequently lift and / or move up to 20 pounds, and occasionally lift and / or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perceptions and the ability to adjust focus. In addition, specific hand / eye coordination is required.

WORK ENVIRONMENT: the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Micro Craft, Inc. is an Equal Opportunity Employer of Minority/Women/Veterans/Disabled (AA/EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, pregnancy, physical or mental disability, genetic information, protected veteran status or any other characteristic protected by federal, state or local law.Applicants with a physical or mental disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to Human Resources.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Experience: 2 years (Preferred)

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Autonomous/Independent -- enjoys working with little direction
• High stress tolerance -- thrives in a high-pressure environment

This Job Is:

• A job for which military experienced candidates are encouraged to apply

Company's website:

• www.microcraft.aero

Company's Facebook page:

• https://www.facebook.com/pages/category/Aerospace-Company/Micro-Craft-Inc-181682052642136/

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No