Court Clerk

JOB
COVID-19 Notice: This position has been approved to be filled and recruitments efforts are ongoing. Please be conscious of possible delays in the process related to COVID-19.This position is open until filled. The first review date for applications received will be Tuesday, February 9, 2021 at 4:30 PM.About the PositionDo you want to provide the community access to justice with respect and integrity? This is an opportunity to be part of the inner workings of a court as well as the chance to work in the courtroom assisting the judge. Join a small, but hard-working team of clerks in a court that is small enough to quickly innovate, but large enough to keep you challenged and busy. Let your detail-oriented skills and warm customer service demeanor shine at the Edmonds Municipal Court! For the full job description, please see: Court ClerkAbout the CourtEdmonds Municipal Court is a court of limited jurisdiction that hears all levels of misdemeanors, traffic infractions, and violations of other civil ordinances. In 2018, the Court processed 9,940 filings. The beautiful courthouse is located in the City's public safety building and boasts natural light and ample space. The Honorable Linda Coburn is the current presiding judge. The staff consists of one probation officer and five full-time equivalent clerks. The Court has already started transitioning to a "paperless" system and hopes to complete that project this year.About the City The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 41,960 and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with parks and recreation community events and services. Six department directors report directly to the Mayor and oversee approximately 230 full–time-equivalent employees.

EXAMPLE OF DUTIES
Essential Functions and ResponsibilitiesPrepares and processes all assigned court work in a timely manner ensuring accuracy and completeness of information and attending to deadlines and/or specified timelines.Assigns cases to docket and enters the case data into case management system.Ensures court rules and procedures are followed as cases are processed and sets schedules, arraignments, hearings and trials.Prepares and mails out documents such as notices and final orders.Tracks cases to ensure compliance with case type and sentencing requirements and follows through with necessary steps including: orders to show cause, bench warrants, pleadings, and rule extensions.Maintains warrant control, issues, recalls, processes, and purges warrants.Coordinates with law enforcement agencies regarding warrant status and the recovery of original warrants in order to protect defendants within multiple jurisdictions against potential false arrest.Processes closing of cases when appropriate.Receipts and distributes all incoming monies and balances and reconciles daily cash receipts and files receipt of fees into appropriate case file.Reviews various reports and issues failure to appear notices and other related notices.Refers recall cases to collections, writes off amounts past statute and waives balances for parking early payments; processes letters to Judge regarding cases in collections and mails responses.Performs duties mandated by Domestic Violence Legislation under the Revised Code of Washington (RCW) and Washington State Rules of Court which includes setting hearings within 24 hours, prepares certified No-Contact Orders; ensures order is accurate and signed by defendant.Delivers and/or provides a certified copy of order to law enforcement, SNO 911 and the victim; enters order correctly into JIS computer system; notifies the Domestic Violence Advocate of any potential hearings regarding the order.Provides general information and customer assistance at the counter or via telephone to attorneys, law enforcement, other judicial agencies, reporters, defendants and the general public.Addresses concerns and questions for all who come to the front counter and assists defendants in navigating through the legal process.Reviews the defendant's case financial history for reconciliation to sentencing penalty.Maintains and files documents into case files; copies, faxes, date stamps and files documents.May prepare exhibits and hard copy case files.Processes and distributes mail.Files case documents in appropriate file destination and enters into case management system; provides backup to other court personnel as needed or directed.Researches files for case status data and provides accurate information.Sets assigned calendars and ensures judicial calendars are maintained.Completes all phases of juror notification including: preparing, mailing and processing replies to juror questionnaires.Readies juror pool and monitors jurors on the day of the trial; sets up and prepares courtroom for hearings including computer and recording equipment set-up and assembling calendars for all parties to ensure files are available for the Judge.Researches and processes public records requests.Cross trains in other court services areas as assigned and may serve in other related capacities in support of court services; coordinates and schedules meetings.Communicates with various outside agencies by phone or mail including: Lynnwood Jail, Snohomish County Jail, DUI victims' panel and other agencies.Performs general filing duties including criminal and infraction files and miscellaneous paperwork developed during court proceedings.Reviews jail rosters and refer cases to the Judge for review and docket decision.Assists with other miscellaneous duties such as assisting with and executing passports.Orders and monitors office supplies; drafts and mails letters to defendants, audits citations/tickets and drafts explanatory documents for defendants.

MINIMUM QUALIFICATIONS
Education and Experience: High School Diploma/GED Certification ANDThree years of experience performing broad office clerical, data processing, records maintenance, and/or customer service counter work that includes heavy customer service, reviewing and tracking a variety of legal documents, preparing reports and calendars, and receiving and processing fees; preferably in a court or legal setting; ORAn equivalent combination of education, training and experience. Required Licenses or Certifications: Some positions may be required to possess or obtain a US Department of State Passport Certification within 3 months after hire.Must be able to successfully complete and pass background check.Desired Qualifications: Experience working with Laserfiche.

SUPPLEMENTAL INFORMATION
Working Environment: Office and courtroom environment.Constant interruptions.Physical Abilities: Hearing, speaking or otherwise communicating to exchange information in person and on the telephoneOperating a computer keyboard or other office equipment.Reading and understanding a variety of materials.Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.Sitting or otherwise remaining in a stationary position for extended periods of time.Lifting/carrying or otherwise moving or transporting up to 10lbs.Hazards: Contact with dissatisfied or potentially abusive individuals.Possible exposure to communicable diseases and illness from defendants and others in the courtroom, and court offices