Camp Kachina Administrative Assistant

Number of Positions: 1
Weekly Rate: Starting at $250 – D.O.E.

Position Summary: The camp Adminstrative Assistant oversees all office operations, maintains responsive e-mail, phone, and face-to-face communications, and provides program activity summaries to the Camp Manager. Strong customer service skills are a large component of this position and the ability to interface with both internal and external customers with positivity and competence.

POSITION RESPONSIBILITIES

• Ensure the safety of all campers during their stay at Girl Scouts of Central Texas camps by following all policies, procedures, and protocols.
• Assists with paperwork collection during check in/check out procedures with all campers.
• Answer phones in a timely, professional, and competent manner.
• Returns messages, as well as relay messages to camp staff and the GSCTX Camp Management team.
• Coordinates communication, camper mail/camper e-mail, and picture taking.
• Uploads photos to Flickr, filtering out any photos with campers without photo releases
• Helps maintain a customer friendly, organized, and friendly office atmosphere.
• Assists with the filing and organizing of camper and staff forms.
• Maintains camper and staff files, release forms, and other records in accordance with confidentiality policies of GSCTX.
• Creates and fills end of week camper envelopes with designated paperwork.
• Maintains effective working relationships with staff and creating harmonious relationships with campers, parents, and staff.
• Provide quality guest service that resolves concerns by offering creative solutions in a timely manner.
• Be a role model to campers and staff in your attitude and behavior.
• Promote and support Girl Scout program philosophies of the GSUSA & GSCTX in a positive manner to the public and co-workers.
• Work with and teach children age six through seventeen.
• Ensure work areas and activities are safe and meet the requirements of the American Camp Association, Texas State Health Department, and GSCTX.
• Assume other duties, tasks, and responsibilities as assigned, including participation in camper activities such as (but not limited to): cook out, check in, check out, all camp activities, themed days or meals, and duties at meals.
• Assisting with daily, weekly, and end of season camp cleaning responsibilities.

JOB QUALIFICATIONS

• Must be at least 18 years of age by June 1, 2021
• High School Diploma/GED required.
• Adheres to Personnel Policies for Summer Camp Staff.
• Experience in customer service and serving the public.
• Extremely organized, detail-oriented, and takes initiative.
• College hours/professional experience preferred.
• Knowledge of Girl Scout Camp preferred.
• Fluent in Spanish and English is preferred.
• Exhibits good judgment and risk management assessment skills.
• Exhibits mature and responsible behavior at all times.
• Membership in GSUSA is preferred.

PHYSICAL REQUIREMENTS

• Frequent sitting, standing, walking, bending and twisting upper body.
• Capable of lifting up to 50lbs.
• Capable of viewing computer monitor for long periods.

ENVIRONMENTAL DEMANDS

• Continuous outdoor activity and exposure to weather.

OTHER WORKING CONDITIONS

• Continuous requirement for professional demeanor and appropriate camp staff attire at all times.
• A criminal background check is required.
• Continuous work as a team member and ability to work independently with some supervision.
• Frequent work under stress and under pressure of deadlines with overlapping projects.
• Continuous ability to work well with others.
• Continuous ability to follow and enforce all Health & Safety guidelines.

Important Note: The information contained in this job description is intended to outline the general nature and scope of work being performed by an employee assigned to this position. It is not intended to be construed as a contract, or as an exhaustive list of all responsibilities, duties and capabilities required of a person employed in this capacity. Job descriptions are subject to change at the discretion of the Girl Scouts of Central Texas.

Girl Scouts of Central Texas is an EOE Employer