Business Administrator

Job Type

Full-time

Overview

At Clean MD, we pride ourselves on having great people - and that starts by creating a great place to work. We are currently hiring a Business Administrator to join our team in Orchard Park. We encourage you to apply if you have strong organizational skills, time management skills, and computer skills.

The Business Administrator performs duties that vary and are diverse, requiring knowledge of office systems and procedures. This person assists the operations team and the human resources team. Clerical duties may be assigned in accordance with office procedures and include a combination of answering telephones, record keeping, implementing solutions, and communicating outcomes.

Why Join Clean MD

• Competitive pay
• Opportunity for FREE full benefits which included health, dental, and vision insurance and 401k
• Paid time off
• Paid training
• Career path opportunities

Responsibilities

As a Business Administrator you will be responsible for the following:

• Work closely with the human resources team, sales team, and operations team to keep up with company operations.
• Answer telephones, direct calls, and take messages.
• Open, sort, and route incoming mail.
• Gather supplies and equipment for employees. Properly track inventory.
• Communicate effectively with clients, employees, and other individuals.
• Answer questions, explain information, and address complaints. Know when to escalate to management.
• Document communication and outcomes of client and employee interactions timely and accurately. Update systems and spreadsheets when necessary.
• Identify problems and review related information to develop and evaluate options and implement solutions.
• Prepare and adjust employee work schedules.
• Assist with the preboarding and onboarding process.
• Participate in recruitment events held at the facility as well as various organizations.
• Distribute employee documentation; including but not limited to insurance applications, employee handbook, job descriptions.
• Compile and prepare reports and documents.
• Effectively prioritize workload and manage changes in direction.
• Keep up to date with company policies.
• Ensure consistent application of policies and procedures.
• Actively look for ways to improve company procedures.
• Create and maintain process documents relating to the role.
• Complete other duties as assigned.

Minimum Qualifications

• 1-3 years of experience in human resources or an office administration setting
• Ability to work independently
• Strong organizational skills, time management skills, and computer skills
• Strong knowledge of Microsoft Office, Outlook, and other business applications
• Ability to multi-task
• Recognition of importance of confidentiality regarding client and staff information required
• Well-developed interpersonal skills allowing you to build relationships with clients