Bookkeeper

Bookkeeper Duties

DAILY

› Pull Authorize.Net Reports for previous day's activity (usually deposited next business day)

› Daily Reconciliation ESX- Post in QB

› Make Bank Deposits as needed (cash, check, cc)

› A/P check run on as needed (at least once a week)

BI-WEEKLY

› Payroll Processing - Processed in QuickBooks and Online Banking ACH Process (Direct Deposit)

› ACH Payment of Payroll Taxes

› Enter sick / vacation time as needed

BI-MONTHLY
› Membership Reconciliation with Membership Coordinator to calculate Chapter Dues

› Process Chapter Dues ACH payments / email notifications

› Reconcile Convention - QuickBooks Deposits with Database Registrations (March - Aug)

MONTHLY

FINANCIAL REPORTING

› Financial Processing & Reporting (post all journal entries)

› Bank Reconciliations - South Side and Edward Jones

› Petty Cash Reconciliation, Post Expenses & Reimburse Petty Cash to $347.00 as needed.

› Reconcile Postage Usage & Allocate as needed

› Reconcile Convention Income / Expenses - Build Income Statement

Prepare Financial Statements & Distribute

› Email to appropriate individuals:

• Balance Sheet

• P & L Budget vs. Actual

• Transaction Detail

• Bank Reconciliations (South Side American Bank)

• Credit card statement

QUARTERLY

› File 941, and TWC quarterly payroll reports

› Calculate FUTA liability, quarterly, but filing is annually only

› Pay quarterly payroll taxes as needed

Note: 941 Liabilities are paid bi-weekly at each payroll, TWC (first $9000) liability is usually met by 2nd qtr,

FUTA (first $7000) liability is usually met in 1st qtr.

BI-ANNUALLY

› March / September -

• Check to JE 1/2 year Insurance through 9/30 (Hartford) or 3/31 as needed from Prepaid Expenses.

(Anniversary Date goes from March to March, so expense to appropriate fiscal year)

ANNUALLY

› Provide financial information and assist outside CPA for Fiscal Year End Reporting

› Prepare and provide to NAWIC Employees W-2's

1

Bookkeeper Duties
› Prepare and mail 1099's to outside vendors, contractors

› File W-3 and 1096 Reports ( E-Filed)

› File FUTA 940 Payroll Report

› File Annual Sales Tax Report and pay sales taxes as needed

› Pay Annual Property Taxes in January

› Set up Approved Annual Budget in QuickBooks ( Company, Planning & Budgeting, Set Up Budgets)

ANNUAL JOURNAL ENTRIES

› September -

• JE 1/2 year Insurance through 9/30 (Hartford) from Prepaid Expenses, if needed

• JE Year End Adjusting & Depreciation Entries from the Auditor.

(Received upon completion of Audit & Auditor's Financial Statements)

› October-

• JE Deferred Dues Revenue to GL # 4010

• JE Deferred Revenue-Misc. to appropriate income line items, (Sponsorships,

WIC Week, or any other items for next year, etc.)

• JE Prepaid Expenses to appropriate expense line items,

(AC deposits for next year, Meetings for next year, Credit Card fees from Deferred Dues Revenue, any other expense items for next year, etc.)

• Set up Approved Annual Budget in QuickBooks

ONGOING

› Provide W-9 to membership companies and vendors as needed

› Follow up Member Questions as needed

› Liaison to Bank, follow up on any banking issues as needed

OTHER DUTIES

› Additional duties as assigned by President or Executive
Administrator, including working with National
Committees, Annual Conference duties, etc
› Process COI's (Special Event Insurance for Chapters)
› Work with assigned committees

2

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• Day shift

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• Temporarily due to COVID-19

Work Location: One location