Benefits Analyst

General Purpose:
Organize and manage daily benefits operations, including enrollments and terminations, maintaining compliance, researching and responding to inquiries, managing vendor relationships, and handling vendor payments and firm contributions to participants. Be a trusted resource for employees and partners of the firm as well as for the carriers and vendors. Work with internal and external advisors to assure compliance and assure our plans remain relevant for our participants.

Essential Duties/Responsibilities:

• Organize and manage daily benefits operations, including overseeing enrollments and terminations, researching and responding to plan-level inquiries and day-to-day questions from participants and employees/partners in a timely manner, and overseeing all correction efforts related to the Plans.
• Research, assess, and interpret plan design and programs to ensure accurate administration and make recommendations for improvement. Assist and/or manage implementation of new plans, programs, and changes.
• Perform internal control process audits to ensure the Plans are running smoothly and Plan data is kept accurately. Research and correct discrepancies found during any internal control audits. Coordinate corrections with payroll department and carriers, as appropriate.
• Oversee and work with all Plan vendors and service providers, including handling requests for proposals and vendor transitions, and ensure timely completion of vendor duties, such as non-discrimination testing.
• Manage and maintain the benefit plan setup in the HRIS, including the benefits groups, plans, life events, enrollments, and file feeds.
• Prepare and oversee all participant communications, by mail and email, including distribution of benefit announcements and all notices and disclosures required by applicable law.
• Process monthly insurance billings, reviewing for accuracy, improving and documenting the processes, and ensuring timely payments.
• Calculate and report firm contributions to employees’ accounts, including quarterly profit-sharing and HSA contributions. Work with payroll to ensure timely deposits.
• Manage the benefits compliance calendar, such as completing compliance testing and ensuring timely completion and submission of required reports, such as 5500s, 1095-Cs, 1094-Cs, 720s, and SARs.
• Maintain documentation for the Plans and employee benefit files. Assist with the review of plan documentation such as benefit plan descriptions, contracts, and insurance policies to ensure accuracy and consistency with the firm’s intent.
• Coordinate the annual open enrollment process, including communications, online enrollment process and plan updates, carrier connections, meetings, and audits.
• Organize, participate in, contribute to, be a trusted fiduciary for, and record the minutes for the Retirement Plans Committee and Welfare Benefits Committee meetings.
• Keep current with and maintain a working knowledge of all applicable federal, state and local laws, ordinances, regulations and reporting requirements. Monitor and assure compliance with all such laws.
• Conduct new hire benefit orientations and explain the benefits self-enrollment system to eligible employees and partners.
• Act as a back-up for processing leaves of absence and disability paperwork.
• Assist with compiling data for and issuing annual total compensation statements for partners and employees.
• Maintain confidentiality.
• Perform other duties for the Human Resources Department as required, including partnering with and assisting with administration and projects.

Job Qualifications (Education, Experience and Certification):

• Bachelor’s degree in Human Resources, Business, or related field, or the equivalent in education and experience.
• Three to five years of experience working with employee benefits, with a strong knowledge of medical, dental, life, disability, ancillary, 401(k) plans, and COBRA.
• Working knowledge of PPACA, ERISA, and HIPAA.
• Experience using and maintaining employee enrollments in an HRIS, UltiPro preferred.
• PHR or SHRM-CP certification preferred.
• Significant working knowledge of federal, state and local laws governing employment.
• Working knowledge of computers, printers, and email.
• Demonstrated experience with MS Office products, particularly a high level of proficiency in Excel and Outlook.
• High proficiency in organization and attention to detail.

Competencies:
Problem Solving and Decision Making – Able to identify problems, solve them, act decisively, and show good judgement.
Results Orientation – Maintains appropriate focus on outcomes and accomplishments.
Communication – Recognizes the essential value of continuous information exchange.
Change Agility – Adaptable, embraces the needed change and modifies behavior to achieve firm objectives.
Team Player – Team-oriented; maintains composure and is adaptable to the changing needs of the team.

Physical Requirements:
While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:
Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Salary Range - $59,000-$99,000. A discretionary bonus may be available based upon performance.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Job Type: Full-time

Pay: $59,000.00 - $99,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday