Assistant/Associate Client Finance Director

Overview: The Healthcare Consultancy Group (HCG) is a Global Leader in the provision of scientific strategy and medical communications services for pharmaceutical and biotech companies. The HCG Finance Team provides world class support services to the several entities and 600+ employees that comprise the group. If you are driven, work with high self-expectations, have exceptional communication skills and are inherently orientated towards a customer service mentality, then you may be a candidate to join the Team.

EXPECTATIONS

Associate Client Finance Director

• Reviewing and analysing project spending on an ongoing basis through project life cycle – identify areas of risk, exposure, etc.
• Review time and expenses for projects to identify mis-codings and errors
• Reviewing project detail reports with CS teams and reviewing status for reconciliation & invoicing
• Ensure revenue recognition policy is followed
• Reviewing contracts and ensuring financial billings (fee & OOP) are in accordance with the terms
• Preparing or supporting FA/CFA on project reconciliations when completed and analyzing them in accordance to SOW – minimize overages/exposure
• Researching and resolving problems
• Prepare ad-hoc reports for client service teams and clients
• Support AR team on slow paying clients
• Assisting in Quarterly Sarbanes-Oxley audits of internal financial processes
• Ensure we are audit ready and in compliance at all times – raise red flags as it relates to processes, backup, etc.

Team and Client Relations

• Partner with the Business Lead on allocated clients, ensuring accuracy of forecasts, client margin & project performance are addressed
• Serve as liaison between Client Services team and the finance department
• Review all SOW’s for both financial, contractual & deliverable accuracy
• Ensure a high degree of accuracy of financials as they relate to the client in order to maintain client relationships
• Participate and lead in regular finance and client team meetings. Ensure they are scheduled timely and effective usage of everyone’s time.
• Follow up with Client Services teams on project overages and offer solutions
• Review all financial info before it goes to a client
• Respond to CS team and client on all finance related project queries
• Prepare client requested reports with accuracy and adherence to client guidelines

Fiscal Responsibility

• Monthly revenue forecasting with client team, updating actuals & ensuring schedules maintained, discussing opps & risks associated with the forecast
• Ensure accuracy of reported month end revenue, accruals & deferrals
• Identify risks associated with projects, contract approvals, budget to actual spending variances and other client accounting related issues. Understand nature of projects to offer a solution to minimize risk and exposure. Review with Finance Director
• Review unbilled balances and ensure billings are managed with cash flow and review monthly with Finance Director
• Review of Fee Overages and Analysis of each project – review with Finance Director
• Assist with month end close procedures

Additional Responsibilities

• 
  Oversee revenue tracker/month end revenue reporting tool prepared by FA
• Oversee revenue accruals & deferrals process for agency
• Oversee WIP for agency
• Support SSC on OOP accuracy
• Oversee Project Tracker reporting
• Support SSC on working capital reporting – including AR/AP/UBAR/HCP payments
• AX & SSC process leader
• Cognos development

Qualifications and Key Skill Sets for Position

• Bachelor’s degree required. Finance/Accounting degree preferred, but not required
• At least 3 years of experience in an equivalent role
• Proactive fiscal acumen
• Must have a high degree of accuracy and be detail oriented
• Ability to communicate with all levels of management and clients
• Excellent organisational skills
• The ability to multi-task and work on many projects simultaneously
• Ability to prioritize and meet deadlines
• Ability to work independently with minimal supervision and ensure reports are accurate, timely, and meet deadlines
• Excellent written and verbal communication skills
• Computer proficiency in Excel, Word and Outlook

BENEFITS WE OFFER

• A competitive compensation package
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans, including medical, dental and vision
• Competitive 401(k) investment options
• Employee stock purchase plan
• Life insurance
• Commuter benefits
• Employee referral awards
• Employee Assistance Program
• Tuition reimbursement
• Training and mentoring opportunities through programs such as Omnicom University, led by international influencers and Harvard Business School professors
• Retail and entertainment discounts and benefits available
• A rewarding workplace and a fun team environment

The companies within the Healthcare Consultancy Group are Equal Opportunity Employers. All applicants will be considered without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, disability, veteran status or any category or class of person protected by law.