Assistant Records Officer *Partial Telework*

Description

Here's your opportunity to be a key part of how we live our vision and BUILD the nation's best and most future ready workforce – starting right at ESD!At the Employment Security Department (ESD), we believe in the Power to Help when people need it most. We provide economic security to the people of Washington every day and in every corner of the state. We help people find jobs, provide our communities with inclusive workforce solutions that promote economic resilience and prosperity, and we are now providing paid family and medical leave.
This is a primarily telework position. Occasional travel to office is required based on business needs.
The Office of Privacy, Records & Data Sharing offers assistance with the strategic management of data/information. As such, we manage inbound and outbound data, with the goal of ensuring the right amount of data gets to the right people during the data lifecycle.
We've got a great opportunity for an Assistant Records Officer (FRA3) to join our team! This position provides guidance to the agency, ensuring the proper disclosure and retention of records obtained by the department. The Assistant Records Officer is essential in the timely processing of public records requests, making sure we stay within established guidelines and all records are properly inventoried and safeguarded.

Duties

In this role, you will review incoming public records requests and subpoenas for agency records and information. Your attention to detail and knowledge of legal requirements will be relied upon as you interpret and apply law and regulation to determine whether or not to release records. You will prepare Commissioner’s Records for Petition for Judicial Review by assembling, redacting, and certifying relevant records on behalf of the agency for judicial hearing.

If you have a process improvement mindset, the ability to manage shifting priorities, and are ready to make a difference by ensuring the public’s right to open government we encourage you to apply today!

Some of what you will do:

• Utilize agency programs and systems to locate, retrieve, and provide copies of unemployment program records
• Respond to ESD staff and external inquiries; explain what records are available and the proper procedures to obtain records in compliance with laws and regulations.
• Prepare specific and form letter responses stating what records were provided or not, citing appropriate statute and brief explanation if request denied.
• Coordinate transcription of the unemployment appeal recording.
• Certify accurate and official record of the agency to all interested parties.

Click here for a full description of duties.

Qualifications

Required Qualifications:
Two (2) years of experience in forms and/or records management.
AND
A Bachelor’s degree.

Or A combination of relevant education and/or experience equivalent to six (6) years.

Education to Experience Equivalences: Associate Degree = 2 years | Bachelor Degree = 4 years | Masters or Higher = 5 years
Additional Requirements of Employment:

• Must be able to pass an Unemployment Insurance (UI) Claim & Benefit Information Review.
• Internet service with speeds of 30mbps download and 2MB upload. To test your internet speed please go to www.speedtest.net.

NOTE: Per Governor Inslee's Proclamation 21-14 (Download PDF reader) states employees must be fully vaccinated. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation.

Supplemental Information

Please submit your Cover Letter, and Resume with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete.
Why work with us?Our agency's mission and values drive every decision that we make, determine how we interact with others and are at the core of who we are. We value Collaboration, Diversity, Equity, Inclusion, Innovation, and Integrity, Investing in our people and Service with kindness. We understand that a work environment that respects your work/life balance is key that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value and trust our employees are empowered to grow and develop into their best self.
More than Just a Paycheck
Washington State offers one of the most competitive benefits packages in the nation. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more. We take work life balance seriously and many of our offices offer flexible work hours with a wider variety of shift and schedule option to assist in this.
Modern Workplace
We are diligent and remain focused on creating a modern workplace designed to meet the needs of a changing workforce. We have wellness programs, telework policies and flexible schedules. We're working to update our facilities all over the state to enhance both the client and employee experience.
Opportunity for All
The Washington Employment Security Department is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Please include your name and pronouns in your application, to ensure we address you appropriately throughout the application process. If you are a person with a disability needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Nicole Walters (she/her) the Talent Acquisition Team, or Washington Relay Service 711.
Other Information

• This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.
• The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
• If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960.