Assistant Office Administrator / Billing Coordinator

Full Job Description – Assistant Office Administrator / Billing Coordinator

We are looking for an Assistant Office Administrator/Billing Coordinator to assist in the smooth running of our law firm office. Your role is to help create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, and communication.

A successful Assistant Office Administrator/Billing Assistant should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities Include But Not Limited To:

• Maintain the office condition and help arrange necessary repairs
• Assist with incoming phone calls and direct towards the appropriate party
• Organize office operations and procedures
• Coordinate with IT department on office equipment
• Address employees’ queries – Billing, IT, time-entry, etc.
• Edit billing time and cost entries to ensure invoices are completed in a timely manner
• Forward invoices to clients via email or electronically through the e-billing process
• Collect Data and Submit Weekly and Monthly Reports
• Communicate with Vendors, Clients, Employees via Phone, Email, etc.
• Cross-train to ensure efficient and effective coverage of duties

Requirements:

• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands-on experience with office machines (e.g., printers and scanners)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• Ability to work well in a team atmosphere
• Proven experience as an Office Manager or Administrative Assistant is a plus
• High School diploma
• Associate’s and/or Bachelor’s Degree is preferred

This Job Is Ideal for Someone Who Is:

• Dependable
• People-oriented
• Adaptable/flexible
• Detail-oriented
• Achievement-oriented
• Autonomous/Independent
• Innovative
• Motivated
• Self-Starter

Please note that this firm is a non-smoking facility. Only Non-Smokers need apply please.

Please submit your resume, three professional references, and compensation expectations for consideration

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)