Administrative Specialist, Office Of The Dean, College Of Arts And Science

The Administrative Specialist is part of the College of Arts & Science Dean’s Office at Vanderbilt University and is a key individual responsible for the daily operations of A&S. Reporting directly to the Administrative Manager, the Administrative Specialist serves faculty, students, and parents who interact with the A&S Office of the Dean and A&S Office of Finance and Administration.

The College of Arts and Science at Vanderbilt University is a highly selective liberal arts college at the heart of a major research university. It seeks to attract a diverse student body of high promise and ability from throughout the United States and the international community. Its mission is to engage in significant and innovative research, scholarship, and creative expression in the humanities, natural sciences, and social sciences, to offer distinguished, well-taught programs of undergraduate and graduate education in the liberal arts and sciences, and to foster service to society overall.

Duties and Responsibilities

• Serve as the main greeter and receptionist for guests in the Dean’s Office and Office of Finance and Administration
• Serve as the point person for Faculty Governance, including faculty meetings, faculty council, and faculty elections
• Work closely with Administrative Manager on faculty appointments through RedCap
• Serve as backup for Dean calendaring and special projects
• Manage regalia orders and commencement information for faculty
• Serve as event planner for Dean’s Office
• Serve as main Procurement requestor and One Card holder for A&S Dean’s Office
• Hire and manage Dean’s Office student workers
• Additional duties as assigned

Supervisory Relationships
This position has supervisory responsibility for student workers. This position reports directly to the Administrative Manager.

Qualifications

• A High School diploma or GED is necessary.
• An Associate's Degree or Bachelor's Degree from an accredited institution of higher education is preferred.
• Strong organizational & analytical skills is necessary.
• Resourceful and detail-oriented is necessary.
• Excellent interpersonal written & oral communications skills is necessary.
• Ability to plan, develop, and coordinate multiple projects is preferred.
• Ability to work both as a member of a team & independently is necessary.
• Microsoft Office proficiency (including Word and Excel) is strongly preferred.
• Adobe Professional is preferred.
  

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.