Administrative Specialist

General Affairs/Administrative Specialist
Zinus is a rapidly growing eCommerce mattress and furniture company that values and empowers an entrepreneurial spirit in all of our employees. We’ve been in the business for over 16 years, compressing and delivering mattresses. In this McDonough plant, we will be specializing in foam mattresses.

MAJOR FUNCTION:

• Office – layout, operations, procedures, office materials inventory and supply, maintenance, document mailing, etc.
• Budget/Expenses – basic budgeting and cost-comparison methods and timely expense processing / keep track records of expense data.
• Factory – welfare program administration and improvement, materials inventory and supply, ensure a safe & healthy employee environment.
• Equipment – vendor evaluations, basic pricing negotiation, purchasing/renting/leasing ownership.
• Services – service vendor evaluations, basic pricing negotiation, overseeing service contractors (e.g. - food, landscaping, cleaning, pest control, copier/printers, etc.). Ensure vendors comply with company policy and procedures.
• Housing/Transport – interface and coordinator for employee/foreign visitor housing services and transportation.
• Event Planning – support special event planning for VIP visits, factory-wide celebrations, luncheons, etc.
• IT Systems – interface with IT Team members for GA-dependent IT equipment (printers, card readers, software, etc.)
• Team Support – back-up to other General Affairs / HR / EHS members and support for other inter-departmental functions as needed.
• Reporting – compile data-based, objective report content for weekly updates and approvals.
• GA Program Initiation and Sustaining – support the development of new factory programs and subsequent sustaining methods to ensure continued success.
• Asset Management – take responsibility for liability insurance, property & asset loss, compensation insurance, risk management & automobile insurance.
• Report – Prepare weekly task agenda and report to the manager & director.
• Provide support to all expatriates including but not limited to: rental vehicle assistance, assist with SSN application, Driver’s License application, and ensure safety/pick up guests and family members from the airport.

ADDITIONAL RESPONSIBILITIES:

• Assumes other duties as assigned by GA Specialist and Director.
• Service – Oriented.
• Weekly task reports.

PREREQUISITES FOR THE JOB:

• Associates or Bachelor’s degree in Business Management / Business Administration or related field.
• Must have two (0) to five (3) years' experience as an Administrative Assistant in an office or manufacturing setting.
• Experience working in a manufacturing environment preferred but not required.
• May require frequent (local) business travels to implement tasks.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office: Intermediate skill level in Excel and PowerPoint required.
• Must be able to multitask.
• Weekend and on-call availability required.

PERSONAL CHARACTERISTICS:

• High energy level, comfortable performing multifaced projects in conjunction with day-to-day activities.
• Superior interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexible.
• Good reasoning abilities. Sound judgement.
• Good communication skills.
• Resourceful and well organized.
• Ability to establish credibility and be decisive—but be able to recognize and support the organization's preferences and priorities.

BENEFITS:

• Medical, Dental, Vision.
• 401k Matching.
• Paid Time Off.
• Paid Vacations.
• Paid Holidays.
• Employee Referral Program.
• And More!

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• This position is entry level. Will you be comfortable assisting the GA Assistant Manager and helping other departments as needed?
• What is your desired salary range? (REQUIRED)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Administrative: 1 year (Preferred)
• Manufacturing: 1 year (Required)

Work Location:

• Multiple locations

Work Location: Multiple Locations