ADMINISTRATIVE OFFICER
- Full-Time
- Long Beach, CA
- City Of Long Beach, CA
- Posted 3 years ago – Accepting applications
Job Description
DESCRIPTION
The Long Beach Water Department has an opening for the position of Administrative Officer, which is a Division level position in the Administration Bureau.
The City of Long Beach CommunityIdeally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California (population 470,000) is at once a Southern California seaside resort, an urban metropolis with a diverse economy, and a tapestry of small neighborhoods whose international cultures are woven into a tightly knit yet heterogeneous community. Long Beach enjoys a quintessential Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City’s many offerings help to draw 5.5 million visitors every year. The community’s economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The City is a hotbed for startup activity, education and ingenuity. Also located within the City are Long Beach City College and California State University, Long Beach, which has repeatedly been named a “Best Value College” in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Committed to using technology to help deliver the best possible services, Long Beach has been named among the Top 10 “Digital City” in America for seven consecutive years. The seventh largest city in California and one of the most diverse in the country, Long Beach offers its residents and visitors all the amenities of a large metropolis while maintaining a strong sense of community and cohesiveness throughout a wide variety of unique and desirable neighborhoods. Long Beach is known for being bike-friendly and has been ranked the 10th most walkable city in the nation in both 2016 and 2017.
For more information about the City of Long Beach, please visit www.longbeach.gov.
The City of Long Beach GovernmentLong Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a three-term limit, which allows them to serve for a maximum of twelve years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is a full service City providing all traditional public services. In addition to its traditional services, Long Beach also maintains one of the world’s busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport, an Energy Resources Department, and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2019 budget of approximately $3 billion, with the General Fund budget totaling $499 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by eleven employee associations.
The Long Beach Water DepartmentThe Long Beach Water Department is a Commission-governed department of the City of Long Beach consisting of over 250 employees and operating with an annual budget of approximately $160 million. Established July 1, 1911, by the City Charter, the Department's functions are to regulate and control the use, sale, and distribution of water owned or controlled by the City. In February 1988, the Department assumed the responsibility of the various functions of the City's sewer system, including operations and maintenance. The Department's service area encompasses the boundaries of the City, an area of approximately 50 square miles, and includes a water distribution system of 907 miles with nearly 90,000 service connections, and a sanitary sewer system totaling 712 miles of sewer pipelines. In addition, the Department has a 62.5 million-gallon-per-day Groundwater Treatment Plant and Water Quality Laboratory considered one of the most modern facilities of its kind in the world. Without water, Long Beach as we know it would cease to exist. Having an adequate supply of fresh water, made easily available at an affordable rate, is the cornerstone of any livable community, and keeping that water supply clear, safe, and constant increases quality of life. The swift removal of sanitary sewage from Long Beach residences and places of business is critical to the health of the City. Efficient, safe delivery of the City's wastewater to nearby wastewater treatment facilities is another valuable service of the Department, provided at one of the lowest sewer rates in the United States.
For more information about the Long Beach Water Department, please visit www.lbwater.org.
The DivisionThe Administration Bureau is comprised of three (3) Divisions: Administration, Information Services, and Security & Emergency Preparation. The Administration Division is responsible for day-to-day human resources / payroll functions, personnel management, strategic planning, HR audits, training, employee outreach activities, safety, workers’ compensation, and land management. Other administrative duties include special events, customer service, and policy development. EXAMPLES OF DUTIES
The salary range for this position is $110,000 to $132,000. Salary is commensurate with qualifications. The City’s compensation package also encompasses an attractive benefits package that includes:
Retirement - City offers CalPERS with a benefit of 2.5% @ 55 for Classic members or 2% at 62 for new members as defined by PEPRA, subject to the limitations set by PERS. Employee pays the employee portion. The City also participates in Social Security.
Vacation - Twelve (12) days after six (6) months of service; 15 days after four years, six months of service; 20 days after 19.5 years of service.
Executive Leave - Forty (40) hours per year.
Sick Leave - Ninety-six (96) hours or twelve (12) days per year, with unlimited accrual; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
Paid Parental Leave - Thirty (30) consecutive calendar days at 100% of salary (160.0 hrs.)
Holidays - Ten designated holidays per year and four personal holidays to be used at the employee’s discretion.
Health Insurance - Two medical plans are available: HMO or PPO. The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected.
Dental Insurance - Two dental plans are available for employees and dependents : HMO or PPO.
Vision - Comprehensive exams covered every 12 months with discounts on exams and on glasses/ contacts.
Flexible Spending Account (FSA) - Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
Life Insurance - City-paid term life insurance policy equal to three times annual salary to a maximum of $500,000.
Disability - City-paid short-term and long-term disability insurance.
Management Physical - Annual City-paid physical examination.
Deferred Compensation 457(b) Plan – Optional for employee contribution to a supplementary retirement savings program available through ICMA Retirement Corporation.
Bereavement Leave - Three days for death or critical illness of family member and three days of accrued sick leave if needed.
Technology Allowance - Monthly stipend.REQUIREMENTS TO FILE
Following the final filing deadline, all applications and supplemental questionnaires will be evaluated to determine the most qualified applicants. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The Department anticipates inviting a select number of finalists for interview in March 2021, with an appointment anticipated in April 2021, following the completion of thorough reference and background checks in addition to a physical.
If you require an accommodation because of a disability to participate in any phase of the application process, or if you would like to request this information in an alternate format, please contact Ken Bott, Director of Administration, at Kenneth.Bott@lbwater.org or 562.570.2364. AN EQUAL OPPORTUNITY EMPLOYER
THE LONG BEACH WATER DEPARTMENT VALUES AND ENCOURAGES
DIVERSITY IN ITS WORKFORCE.
Apply to this Job
The Long Beach Water Department has an opening for the position of Administrative Officer, which is a Division level position in the Administration Bureau.
The City of Long Beach CommunityIdeally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California (population 470,000) is at once a Southern California seaside resort, an urban metropolis with a diverse economy, and a tapestry of small neighborhoods whose international cultures are woven into a tightly knit yet heterogeneous community. Long Beach enjoys a quintessential Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City’s many offerings help to draw 5.5 million visitors every year. The community’s economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The City is a hotbed for startup activity, education and ingenuity. Also located within the City are Long Beach City College and California State University, Long Beach, which has repeatedly been named a “Best Value College” in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Committed to using technology to help deliver the best possible services, Long Beach has been named among the Top 10 “Digital City” in America for seven consecutive years. The seventh largest city in California and one of the most diverse in the country, Long Beach offers its residents and visitors all the amenities of a large metropolis while maintaining a strong sense of community and cohesiveness throughout a wide variety of unique and desirable neighborhoods. Long Beach is known for being bike-friendly and has been ranked the 10th most walkable city in the nation in both 2016 and 2017.
For more information about the City of Long Beach, please visit www.longbeach.gov.
The City of Long Beach GovernmentLong Beach is a full-service Charter City governed by nine City Council members who are elected by district and a Mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a three-term limit, which allows them to serve for a maximum of twelve years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is a full service City providing all traditional public services. In addition to its traditional services, Long Beach also maintains one of the world’s busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport, an Energy Resources Department, and is one of only three cities in California with its own Health Department. Long Beach is supported by a total FY 2019 budget of approximately $3 billion, with the General Fund budget totaling $499 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by eleven employee associations.
The Long Beach Water DepartmentThe Long Beach Water Department is a Commission-governed department of the City of Long Beach consisting of over 250 employees and operating with an annual budget of approximately $160 million. Established July 1, 1911, by the City Charter, the Department's functions are to regulate and control the use, sale, and distribution of water owned or controlled by the City. In February 1988, the Department assumed the responsibility of the various functions of the City's sewer system, including operations and maintenance. The Department's service area encompasses the boundaries of the City, an area of approximately 50 square miles, and includes a water distribution system of 907 miles with nearly 90,000 service connections, and a sanitary sewer system totaling 712 miles of sewer pipelines. In addition, the Department has a 62.5 million-gallon-per-day Groundwater Treatment Plant and Water Quality Laboratory considered one of the most modern facilities of its kind in the world. Without water, Long Beach as we know it would cease to exist. Having an adequate supply of fresh water, made easily available at an affordable rate, is the cornerstone of any livable community, and keeping that water supply clear, safe, and constant increases quality of life. The swift removal of sanitary sewage from Long Beach residences and places of business is critical to the health of the City. Efficient, safe delivery of the City's wastewater to nearby wastewater treatment facilities is another valuable service of the Department, provided at one of the lowest sewer rates in the United States.
For more information about the Long Beach Water Department, please visit www.lbwater.org.
The DivisionThe Administration Bureau is comprised of three (3) Divisions: Administration, Information Services, and Security & Emergency Preparation. The Administration Division is responsible for day-to-day human resources / payroll functions, personnel management, strategic planning, HR audits, training, employee outreach activities, safety, workers’ compensation, and land management. Other administrative duties include special events, customer service, and policy development. EXAMPLES OF DUTIES
Responsibilities and duties include, but are not limited to, the following:
- Develops, coordinates, and implements strategies to ensure a positive and productive culture that mirrors the values of the Department through training, appreciation events, and recognitions;
- Manages recruitment activities for the Department, including classified, unclassified, management, and executive levels by working closely with the management team on current and future staffing needs;
- Oversees all aspects of payroll and benefits for the Department, including record management;
- Serves as the Department EEO Counselor assisting the City Department of Human Resources with management of cases in accordance with City, State, and Federal policies and mandates;
- Conducts thorough workplace investigations in a timely manner;
- Works closely with internal management, City Human Resources, Civil Service, and legal counsel to properly administer the disciplinary process and subsequent appeal process;
- Manages the Department’s safety program to ensure compliance with Cal OSHA, EPA, AQMD, and other applicable safety laws and regulations;
- Supports the Department’s vision for a safe work environment by conducting routine safety audits, inspections, and training in addition to administering a collaborative safety steering committee to address employee safety concerns, investigate workplace accidents, and review policies;
- Administers the Department’s Workers’ Compensation and Return-to-Work Programs;
- Oversees the leave management practices of the Department by ensuring that all leave laws (FMLA, CFRA, PDL, and PPL) are appropriately applied and where applicable, engages in the interactive process (IP) and accommodates employees in accordance with ADA and DFEH;
- Updates and enforces various aspects of the Department’s personnel policies and procedures, including the Department’s rules and regulations when necessary;
- Oversees Department properties, including leases, pipeline permits, and facility use permits by facilitating appraisals, land surveys, and obtaining title searches / records.
The salary range for this position is $110,000 to $132,000. Salary is commensurate with qualifications. The City’s compensation package also encompasses an attractive benefits package that includes:
Retirement - City offers CalPERS with a benefit of 2.5% @ 55 for Classic members or 2% at 62 for new members as defined by PEPRA, subject to the limitations set by PERS. Employee pays the employee portion. The City also participates in Social Security.
Vacation - Twelve (12) days after six (6) months of service; 15 days after four years, six months of service; 20 days after 19.5 years of service.
Executive Leave - Forty (40) hours per year.
Sick Leave - Ninety-six (96) hours or twelve (12) days per year, with unlimited accrual; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
Paid Parental Leave - Thirty (30) consecutive calendar days at 100% of salary (160.0 hrs.)
Holidays - Ten designated holidays per year and four personal holidays to be used at the employee’s discretion.
Health Insurance - Two medical plans are available: HMO or PPO. The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected.
Dental Insurance - Two dental plans are available for employees and dependents : HMO or PPO.
Vision - Comprehensive exams covered every 12 months with discounts on exams and on glasses/ contacts.
Flexible Spending Account (FSA) - Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
Life Insurance - City-paid term life insurance policy equal to three times annual salary to a maximum of $500,000.
Disability - City-paid short-term and long-term disability insurance.
Management Physical - Annual City-paid physical examination.
Deferred Compensation 457(b) Plan – Optional for employee contribution to a supplementary retirement savings program available through ICMA Retirement Corporation.
Bereavement Leave - Three days for death or critical illness of family member and three days of accrued sick leave if needed.
Technology Allowance - Monthly stipend.REQUIREMENTS TO FILE
Minimum Qualifications
- Bachelor’s or Master's Degree in Human Resource Management, Public Administration, Business Administration, or a closely related field (copy of degree or transcripts denoting degree conferment required);
- At least five years of administrative or human resources experience;
- Willingness and ability to be on call and work after hours either remotely or in person to respond to urgent human resources and / or safety issues;
- Valid driver's license.
- Professional Human Resources Certifications (e.g. PHR, SPHR, SHRM-SCP, IPMA-SCP, etc.);
- Two or more years of professional supervisory experience.
Following the final filing deadline, all applications and supplemental questionnaires will be evaluated to determine the most qualified applicants. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The Department anticipates inviting a select number of finalists for interview in March 2021, with an appointment anticipated in April 2021, following the completion of thorough reference and background checks in addition to a physical.
If you require an accommodation because of a disability to participate in any phase of the application process, or if you would like to request this information in an alternate format, please contact Ken Bott, Director of Administration, at Kenneth.Bott@lbwater.org or 562.570.2364. AN EQUAL OPPORTUNITY EMPLOYER
THE LONG BEACH WATER DEPARTMENT VALUES AND ENCOURAGES
DIVERSITY IN ITS WORKFORCE.