Administrative Officer III

The Administrative Officer III provides comprehensive executive, administrative operations, analytic, and academic support to the Center for Maternal-Fetal Precision Medicine (CMFPC), and requires functioning with a high level of independence and autonomy. The individual will contribute substantially to the Center objectives by performing the administrative, operations and coordinating functions that enable the research activities of the Center.

This position requires a person who is:

• A self-starter, keen learner, and skillful problem solver
• Thoughtful, intellectually curious, and resourceful
• Enjoys working both independently and collaboratively, and contributes positively to group interactions.

Department Description

The UCSF Center for Maternal-Fetal Precision Medicine is a multidisciplinary collective of researchers, clinicians, other scholars, and trainees focused on improving fetal diagnosis and developing fetal therapies for genetic abnormalities that begin in utero. The group engages in basic, clinical, and translational research, clinical trials, and other scholarly activities in pursuit of this mission.

Required Qualifications

• Bachelor's degree in public health, business administration, or related area and/or equivalent experience/training
• 3 or more years of work experience in academic research, public health or related work experience
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
• Technology orientation. Excellent desktop and web-based computer skills. Proficiency with Microsoft Word, Excel, Outlook and PowerPoint. Ability to identify and adopt new software tools to meet emerging needs
• Strong writing and editing skills
• Given broadly defined assignments, independently develop project plans/schedules, prioritize activities, and select methods and techniques to deliver high-quality products and services
• Ability to learn about clinical research compliance issues, Institutional Review Board (IRB) requirements, and IRB submission/modification procedures
• Anticipate and identify problems and develop and implement the appropriate response and/or action
• Highly organized with strong skills in short-term planning, analysis, problem-solving, and project management
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
• Demonstrated ability to work well with others to generate ideas, solve problems, and achieve common goals
• Ability to use discretion and maintain confidentiality

Preferred Qualifications

• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees
• Experience pre-award grant application procedures
• Familiar with basic HTML and content management systems
• Experience working in an academic medical center, research administration, or in a clinical research setting
• Knowledge of clinical research including clinical trials, protocols, Food & Drug Administration (FDA) regulations, regulatory and compliance responsibilities, or clinical research coordinator experience
• Ability to create social media posts to communicate research findings, events, accomplishments, and policy positions
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management
• Familiarity with campus and university on-line systems, campus expenditure rules and regulations (Bear Buy, MyExpense or related supply chain management systems)

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Parnassus Heights (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday, 8:00 am - 5:00 pm