Administrative Manager

Date: March 1, 2022

Organization: Partners for Better Housing

Position: Administrative Manager

Reports to: Chief Executive Officer

Location: Northwest Arkansas, Fayetteville

About Partners for Better Housing

Partners for Better Housing (Partners or PfBH) was developed in 2006 by a local group of housing advocates, committed to developing affordable, safe, high-quality housing in our community, and cultivating solidarity around a shared commitment to equity, inclusion, and our neighbors. We are dedicated to building homes people can love and afford in neighborhoods that strengthen the bonds of community. PfBH is a public benefit 501(c)3 organization managed by a volunteer board of directors. We are an economic mobility organization that creates and preserves affordable and workforce housing units in mixed-income communities. We believe that diversity strengthens all systems and that the design of our physical infrastructure contributes to our social infrastructure, creating a cohesive community where everyone experiences true belonging. We envision Northwest Arkansas as a vibrant, diverse, interconnected, and affordable region, authentic and unique to our rich cultural heritage. You can learn more about us, our projects, and shared equity homeownership more generally by visiting www.partnersforbetterhousing.com.

Job Summary

Under the direction and supervision of the CEO, the Administrative Manager works to ensure efficient operations for the organization related to administrative, bookkeeping, program, and grant requirements. The Administrative Manager acts independently in managing projects and helps ensure processes are followed.

Partners is proud to be an equal opportunity employer. We believe that diversity of background and perspectives are attributes that make us a stronger organization, more capable of fulfilling our mission. We are working to grow and foster a diverse, highly committed, skilled, and collaborative staff. We collaborate with local residents and community partners and advocates to advance and strengthen racial justice through housing reform. We do not discriminate against any applicant for employment because of race, skin color, ethnicity, religion, gender, sexual orientation, national origin, disability, age, marital status, military status, pregnancy, or parenthood.

Primary responsibilities

• Performs a range of administrative details, including preparing correspondence, forms, documents, and monitoring day-to-day administrative functions of the organization; Assists with reports, email communications, and logistics for occasional events.
• Provide front desk and back office administrative assistance in support of projects and/or people as a task specialist by using processes and resources in a manner that is efficient, effective, and contributes to the overall success of the organization achieving its goals.
• Provide administrative support for the organization and the Board, including meeting scheduling and management, preparing, and sending notices, keeping attendance, and creating agendas and minutes; provide administrative support for the nominations process; collect and maintain contact information of Board, including annual survey; coordinate Board activities: schedule and coordinate new member orientation. Maintain historic records of Board and Committee proceedings. Serve as primary staff support for meetings.
• Provide support and coordination as needed for additional Board Committees, including Executive Committee, Audit Committee; Finance Committee and any other committees as may be established in the future.
• Process accounts receivable/payable in a timely manner; manage external payroll service.
• Record weekly financial transactions in QuickBooks and complete the posting process; Work with third party Accounting Firm on complex financial transactions.
• Keep detailed records of expenses, agreements, and other documentation; Complete the monthly close process and create reports and financial statements.
• Responsible for volunteer and intern recruitment activities, research, advertising, and volunteer/intern orientation.

Requirements and Desired Qualifications

• High school diploma or equivalent GED required. Associates degree or Bachelor’s degree in any field is preferred, but not required.
• At least three to five (3-5) years of related financial and administrative professional experience, preferably in a nonprofit setting
• Valid driver’s license and proof of insurance is required.
• Strong proficiency in Microsoft Office, specifically Word, Excel, Adobe, Canva, and GSuite.
• Proficient in QuickBooks; proven bookkeeping experience at a small/medium sized business. Startup experience a plus.
• Experience using social media and communication platforms.
• Strong attention to detail; Excellent written and oral communication skills
• Excellent organizational skills and ability to prioritize and manage multiple projects effectively
• Ability to work closely with a variety of constituents (including donors, board members, staff, vendors, and general public)
• Ability to work collaboratively as well as independently; Ability to maintain confidentiality
• Aptitude for and willingness to learn new technologies, as appropriate, including cloud-based applications
• Commitment to fostering an inclusive and welcoming professional environment
• Ability to work standard office hours Monday to Friday in our Fayetteville office

Salary and Benefits

Partners for Better Housing strives to maintain an equitable and just compensation philosophy modeled after a competency-based pay scale. Additional benefits include professional development and coaching opportunities, a flexible work schedule, paid vacation time, as well as influence on future organizational decisions. This is a full-time position. An offer of employment is contingent upon a satisfactory background check.

Our Mission

Joining the PfBH team means making a commitment to uphold our mission to build homes people can love and afford in neighborhoods that strengthen the bonds of community. We believe that housing is a human necessity, and that healthy, equitable communities don’t just grow out of happenstance, they must be planned and acted on intentionally. Join the PfBH team, means making a commitment of time and efforts to ensure that mixed income affordable workforce housing options are realized throughout the Northwest Arkansas region.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Fayetteville, AR 72703: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: One location